PAYMENT MANAGEMENT

BY

Payment Management Process

To initiate the payment process ensure that the relevant Parent has been selected.

Go to the Accounts Menu and select “Payment Management”.

From the dropdown select the relevant Bank System.

This will reflect all the payments that are to be paid from this account.

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To select records that need to be paid click the include hyperlink.

Clicking on this column will add the user’s name to the “Include By” column.

These selected payments will then be included in any generated files.

Users can also use the “All”, “None” and “Batch” buttons to select all the records, none of the records or all the records for a batch.

After selecting the appropriate records click the “EFT” or “Cheque” buttons to generate the payments.

Clicking the “EFT” button will require a filename.

Save this file.

After saving the file the system will generate a report that will show all records that will be included in the file. It will also list all records that will be excluded because these could cause potential errors e.g. Including non-numeric characters in the account number.

The user will need to upload the file (previously saved) to the bank system.

Disclaimer and Copyright

DISCLAIMER

Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.

In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.

EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.

Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.

COPYRIGHT

This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.

EBSphere (Pty) Limited

P.O. Box 785803

Sandton

2146