MEMBER PAYMENTS PAYABLE

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Introduction

The Member Payment functionality is for making payments in respect of a payroll that has been generated utilising Version 1 of the Member Payments Processes. A monthly payroll can only be paid at a Parent Level from the “Member Payments Payable” screen.

NB! Version 2 payments are updated via a workflow where the payments are directly created in Payment Management. Refer to the “Monthly Payroll Workflow” manual for Version 2 processes.

Each payroll accumulation is consolidated to one amount per Accounting Date.

Member Payments Payable

Ensure that the correct Parent has been selected in Everest. Go to the Accounts Menu and select “Cash Flows”:

On the Cash Flows screen, double click on the view hyperlink next to Member Payments Payable:

Select the relevant accounting date for which the payments are payable.

The view hyperlink will display the members and amounts making up the payment.

The switch hyperlink is required where the member’s share of fund must be reduced by the payment amount. A Batch Editor screen will open which once executed, will process a disinvestment switch on the member record.

The pay hyperlink will generate the payment in respect of the member.

Once selected a batch editor screen will open. Confirm that all the details are recorded correctly. The Accounting Date is the month end date, and the Effective Date is the payment date of the transaction.

NB! DO NOT change the Accounting Date as the system uses this date to match against the accrual entries. Only change the Effective Date to match the payment date.

Click the “Save” and “Execute” buttons.

A communication document is generated reflecting the transaction. The amount is either entered in the CFLO Management System for cheque payments or into the Payment Management System for transfer via the electronic banking system (as per the Payment Type above).

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Disclaimer and Copyright

 DISCLAIMER

Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.

In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.

EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.

Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.

COPYRIGHT

This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.

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