Summary

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Details

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1		-**DISCLAIMER**
	1	+(% class="wikigeneratedid" id="HSECTION14TRANSFERPROCESS" style="text-align: center;" %)
	2	+(% style="color:#2980b9; font-size:28px" %)**SECTION 14 TRANSFER PROCESS **
2	2
3		-Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.
4	4
5		-In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.
6	6
7		-EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.
8	8
9		-Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.
	7	+(% style="text-align: center;" %)
	8	+(% style="color:#2980b9" %)**BY**
10	10
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13	13
	13	+(% style="text-align:center" %)
	14	+[[image:Section 14 Transfer Process_html_8cba33b1e8c9fa24.gif||data-xwiki-image-style-alignment="center" height="128" width="463"]]
14	14
	16	+{{info}}
	17	+(% style="break-before: page; text-align: center;" %)
	18	+(% style="color:#2980b9; font-size:20px" %)**TABLE OF CONTENTS**
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16	16
	21	+{{toc/}}
17	17
18		-**COPYRIGHT**
	23	+
	24	+{{/info}}
19	19
20		-This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.
21	21
22		-EBSphere (Pty) Limited
23	23
24		-P.O. Box 785803
	28	+(% style="break-before: page; text-align: center;" %)
	29	+= (% style="color:#2980b9" %)**Introduction**(%%) =
25	25
26		-Sandton
27	27
28		-2146
29	29
30		-
31		-
32		-[[image:Section 14 Transfer Process_html_8cba33b1e8c9fa24.gif||height="96" width="344"]] [[image:Section 14 Transfer Process_html_857ba1e075348553.png||height="13" width="656"]]\\
33		-
34		-[[image:Section 14 Transfer Process_html_857ba1e075348553.png||height="12" width="594"]] //Introduction//
35		-
36	36	When processing a section 14 transfer out of Everest various factors need to be considered before commencing on the system.
37	37
38	38	1. Is the section 14 transfer for an individual member?
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43	43
44	44
45	45
	43	+(% style="break-before: page; text-align: center;" %)
	44	+= (% style="color:#2980b9" %)**Section 14 Process for an Individual Member**(%%) =
46	46
47	47
48	48
	48	+== (% style="color:#2980b9" %)**Section 14 where the member is invested in a Managed Fund**(%%) ==
49	49
	50	+Generate a Member Statement and ensure that all transactions have been completed and priced.  Exit the member using the standard Member Exit Batch.  Ensure that the workflow process is completed in full.  The Disinvestment Process, which is part of the workflow MUST be done to ensure that the investable portion is moved to Bank for payment. Tax must be applied for on all Section 14 Transfers, in line with SARS’ rules.  Payment is then made to the receiving Fund.
50	50
51	51
	53	+== (% style="color:#2980b9" %)**Section 14 where the member is invested in a Unitized Fund**(%%) ==
52	52
	55	+Generate a Member Statement and ensure that all transactions have been completed and priced.  Exit the member using the standard Member Exit Batch.  Ensure that the workflow process is completed in full.  The Disinvestment Process, which is part of the workflow MUST be done to ensure that the investable portion is moved to Bank for payment.  Execute the transaction in Market and ensure that the transaction is priced before continuing. Tax must be applied for on all Section 14 Transfers, in line with SARS’ rules.  Payment is then made to the receiving Fund.
53	53
54	54
55	55
	59	+(% style="break-before: page; text-align: center;" %)
	60	+= (% style="color:#2980b9" %)**Bulk Section 14 Process**(%%) =
56	56
57	57
58	58
	64	+== (% style="color:#2980b9" %)**Bulk Section 14 where the member is invested in a Managed Fund**(%%) ==
59	59
	66	+* Generate a few Member Statements and ensure that all transactions have been completed and priced. Check that there are no Outstanding Contributions.
	67	+* that the banking details of the receiving Fund has been loaded in the (% style="color:#2980b9" %)Administration > Financial Settings > System Bank Accounts > Transfer Funds (Bank Account Type)(%%) screen. Should the user not have access to this screen ensure that someone who does have access loads the banking details before commencing the process.
60	60
	69	+Select and generate the(% style="color:#2980b9" %) “**Client Member Investment Product”** (%%)batch.
61	61
	71	+(% style="color:#2980b9" %)**Effective Date:**(%%)** **Today’s date.
62	62
	73	+Click on (% style="color:#2980b9" %)“**Save**” (%%)and (% style="color:#2980b9" %)“**Execute**”.
63	63
64	64
	76	+(% style="text-align:center" %)
	77	+[[image:1633327074202-714.png||data-xwiki-image-style-alignment="center"]]
65	65
	79	+(% style="break-before: page" %)
	80	+A report will generate reflecting the member’s current Fund Credit.
66	66
67	67
	83	+(% style="text-align:center" %)
	84	+[[image:1633327282743-140.png||data-xwiki-image-style-alignment="center"]]
68	68
69	69
	87	+Using the (% style="color:#2980b9" %)**Import Unclaimed Benefit Template**(%%), create a file for import. This template will process the member’s exits in Bulk and write up the payment to be paid into the transferring Fund.
70	70
71	71
	90	+(% style="text-align:center" %)
	91	+[[image:1633327441733-379.png||data-xwiki-image-style-alignment="center"]]
72	72
73	73
	94	+Critical fields that must be considered are:
74	74
	96	+(% style="color:#2980b9" %)**System Number  **(%%) This is the unique Everest generated number.
75	75
	98	+(% style="color:#2980b9" %)**Exit Type**(%%)  The Exit type is depicted as a number that must be copied from the Key to ensure that the correct exit type is used.
76	76
	100	+(% style="color:#2980b9" %)**ID Number**(%%)  Member’s Identity number.
77	77
	102	+(% style="color:#2980b9" %)**Tax Ref No**(%%)  Member’s tax reference number.
78	78
	104	+(% style="color:#2980b9" %)**DOX  **(%%) Date of exit, this is the Section 14 date.
79	79
	106	+(% style="color:#2980b9" %)**Gross Benefit  **(%%) This is the Rand Amount of the member’s benefit to be transferred, if its not 100% of the members benefit. Leave blank if  the full benefit is to be transferred
80	80
	108	+(% style="color:#2980b9" %)**Tax Upload Group**(%%)  Set a tax group name, for example 22042020 (date of tax application)
81	81
	110	+(% style="color:#2980b9" %)**Effective Date **(%%) This is the Section 14 Date.
82	82
	112	+(% style="color:#2980b9" %)**Transfer **(%%) Always set this to Y
83	83
84		-[[image:Section 14 Transfer Process_html_857ba1e075348553.png||height="12" width="594"]] //Section 14 Process for an Individual Member//
	114	+(% style="color:#2980b9" %)**Transfer Fund Type**(%%)  This is the transfer fund type of the receiving Fund. This needs to match the System Bank Accounts screen exactly.
85	85
86		-Section 14 where the member is invested in a Managed Fund
	116	+(% style="color:#2980b9" %)**Transfer Fund Name**(%%)  This is the name of the receiving Fund. This needs to match the System Bank Accounts screen exactly.
87	87
88		-Generate a Member Statement and ensure that all transactions have been completed and priced. Exit the member using the standard Member Exit Batch. Ensure that the workflow process is completed in full. The Disinvestment Process, which is part of the workflow MUST be done to ensure that the investable portion is moved to Bank for payment. Tax must be applied for on all Section 14 Transfers, in line with SARS’ rules. Payment is then made to the receiving Fund.
	118	+(% style="color:#2980b9" %)**FSB Transfer Fund No **(%%) This is the FSB number of the receiving fund and must match the System bank account screen exactly.
89	89
90		-Section 14 where the member is invested in a Unitized Fund
	120	+(% style="color:#2980b9" %)**Transfer Participating Employer  **(%%) This is only required if the last 6 digits of the FSB Transfer number(% style="color:#2980b9" %)** **(%%)does not end in zeros (0)
91	91
92		-Generate a Member Statement and ensure that all transactions have been completed and priced. Exit the member using the standard Member Exit Batch. Ensure that the workflow process is completed in full. The Disinvestment Process, which is part of the workflow MUST be done to ensure that the investable portion is moved to Bank for payment. Execute the transaction in Market and ensure that the transaction is priced before continuing. Tax must be applied for on all Section 14 Transfers, in line with SARS’ rules. Payment is then made to the receiving Fund.
93	93
	123	+Once the file has been updated, save the file for import into the system.
94	94
	125	+Select and generate the (% style="color:#2980b9" %)“**Import Unclaimed Benefits**”(%%) batch.
95	95
96	96
	128	+(% style="text-align:center" %)
	129	+[[image:1633327705654-665.png||data-xwiki-image-style-alignment="center"]]
97	97
98	98
	132	+(% style="color:#2980b9" %)**Client  **(%%) This is the Client for which the Section 14 is being processed.
99	99
	134	+(% style="color:#2980b9" %)**File Name**(%%)  Click on the (% style="color:#2980b9" %)“**Browse**” (%%)button and locate the saved file.
100	100
	136	+(% style="color:#2980b9" %)**Batch Reference**(%%)  This is defaulted by the system.
101	101
	138	+(% style="color:#2980b9" %)**Client Parent **(%%) This is the Parent that the client belongs to.
102	102
103	103
	141	+Click on the (% style="color:#2980b9" %)“**Save**”(%%) and (% style="color:#2980b9" %)“**Execute**” (%%)button.
104	104
	143	+Two reports will generate. The first being confirmation of the fields that were required and what was supplied to generate the report.
105	105
106	106
	146	+The second report will confirm if the import was successful or not. If the import was not successful, the errors will need to be rectified before the import is run again. The(% style="color:#e74c3c" %) batch ref number(%%) of the successful import, as highlighted below, (% style="color:#2980b9" %)**must**(%%)** **be kept as it will be used later in the process.
107	107
108	108
	149	+(% style="text-align:center" %)
	150	+[[image:1633327962522-699.png||data-xwiki-image-style-alignment="center"]]
109	109
110	110
	153	+The tax information will be populated with the transfer details contained in the file and under System Bank Accounts. The tax application will need to be submitted to SARS and a response is required before processing with payment.
111	111
	155	+The member records now appear in (% style="color:#e74c3c" %)RED(%%) with an exit date and an exit type.
112	112
	157	+(% style="text-align:center" %)
	158	+[[image:1633328086509-533.png||data-xwiki-image-style-alignment="center"]]
113	113
	160	+Once the tax response is received, the (% style="color:#2980b9" %)**“Import Unclaimed Benefits – Creditor Payment” **(%%)batch needs to be run.
114	114
115	115
	163	+Insert the (% style="color:#e74c3c" %)Batch Number(%%) from your first import, that was done previously, into this Batch Ref field.
116	116
	165	+The Administrator Bank field is the name of the creditor being paid that has been set up under System Bank Accounts (Transfer Funds).
117	117
118	118
	168	+A report will generate confirming which benefits have been populated for payment.  Only benefits where tax has been received back will be populated.  The report will clearly highlight which members are ready for payment and which are not.
119	119
120	120
	171	+(% style="text-align:center" %)
	172	+[[image:1633328312880-362.png||data-xwiki-image-style-alignment="center"]]
121	121
122		-[[image:Section 14 Transfer Process_html_857ba1e075348553.png||height="12" width="594"]] //Bulk Section 14 Process//
123	123
	175	+Click on the (% style="color:#2980b9" %)__**cflo**__(%%) button on the member record. A line would have been created for payment.
124	124
125		-Bulk Section 14 where the member is invested in a Managed Fund
126	126
127		-* Generate a few Member Statements and ensure that all transactions have been completed and priced. Check that there are no Outstanding Contributions.
128		-* that the banking details of the receiving Fund has been loaded in the Administration > Financial Settings > System Bank Accounts > Transfer Funds (Bank Account Type) screen. Should the user not have access to this screen ensure that someone who does have access loads the banking details before commencing the process.
	178	+(% style="text-align:center" %)
	179	+[[image:1633328484167-380.png||data-xwiki-image-style-alignment="center"]]
129	129
130		-Select and generate the “**Client Member Investment Product”** batch.
131	131
132		-Effective Date: Today’s date.
	182	+The payment can now be made in Bulk at the Parent Level.
133	133
134		-Click on “**Save**” and “**Execute**”.
	184	+Go to (% style="color:#2980b9" %)Accounts > Debtors and Creditors Menu (%%)item.
135	135
136		-[[image:Section 14 Transfer Process_html_c72b9ed75dcebe90.png||height="375" width="596"]]
	186	+Select (% style="color:#2980b9" %)“**Creditors**”(%%). A creditor payment reflects in the Creditor Payment.
137	137
138	138
	189	+(% style="text-align:center" %)
	190	+[[image:1633328582529-671.png||data-xwiki-image-style-alignment="center" height="189" width="466"]]
139	139
140		-A report will generate reflecting the member’s current Fund Credit.
141	141
142		-[[image:Section 14 Transfer Process_html_8541d28b1417b9c.gif||alt="Shape4"]] [[image:Section 14 Transfer Process_html_7e29ef10d964b47f.gif||alt="Shape3"]] [[image:Section 14 Transfer Process_html_c649388b137190ca.gif||alt="Shape2"]] [[image:Section 14 Transfer Process_html_3930484e7184c6de.gif||alt="Shape1"]] [[image:Section 14 Transfer Process_html_3d86ffcc6981f295.png||height="227" width="596"]]
	193	+(% style="text-align:center" %)
	194	+[[image:1633328678458-232.png||data-xwiki-image-style-alignment="center"]]
143	143
144		-Using the **Import Unclaimed Benefit Template**, create a file for import. This template will process the member’s exits in Bulk and write up the payment to be paid into the transferring Fund.
145	145
146		-[[image:Section 14 Transfer Process_html_24594eb853258361.gif||alt="Shape8"]] [[image:Section 14 Transfer Process_html_70f18afe2e169708.gif||alt="Shape7"]] [[image:Section 14 Transfer Process_html_70f18afe2e169708.gif||alt="Shape6"]] [[image:Section 14 Transfer Process_html_24594eb853258361.gif||alt="Shape5"]] [[image:Section 14 Transfer Process_html_edac83519c80620f.png||height="88" width="596"]]
	197	+Select (% style="color:#2980b9" %)**__eft__ **(%%)hyperlink and a batch editor screen will open to generate the Payment.
147	147
148		-Critical fields that must be considered are:
	199	+ ​​​​
149	149
150		-System Number This is the unique Everest generated number.
	201	+(% style="text-align:center" %)
	202	+[[image:1633328773306-793.png||data-xwiki-image-style-alignment="center"]]
151	151
152		-Exit Type The Exit type is depicted as a number that must be copied from the Key to ensure that the correct exit type is used.
153	153
154		-ID Number Member’s Identity number.
	205	+The payment can be approved on the Payment Management screen as a bulk payment. The process has been completed and the necessary payment records have been created.
155	155
156		-Tax Ref No Member’s tax reference number.
157	157
158		-DOX Date of exit, this is the Section 14 date.
	208	+(% style="break-before: page" %)
	209	+== (% style="color:#2980b9" %)**Bulk Section 14 where the member is invested in a Unitised Fund**(%%) ==
159	159
160		-Gross Benefit This is the Rand Amount of the member’s benefit to be transferred, if its not 100% of the members benefit. Leave blank if the full benefit is to be transferred
	211	+1. Generate a few Member Statements and ensure that all transactions have been completed and priced. Also ensure there are no Outstanding Contributions.
	212	+1. Ensure that the banking details of the receiving Fund has been loaded in the (% style="color:#2980b9" %)Administration > Financial Settings > System Bank Accounts > Transfer Funds (Bank Account Type)(%%) screen. Should the user not have access to this screen ensure that some who does have access loads the banking details.
161	161
162		-Tax Upload Group Set a tax group name, for example 22042020 (date of tax application)
	214	+Ensure that the client has been selected.
163	163
164		-Effective Date This is the Section 14 Date.
	216	+Go to the (% style="color:#2980b9" %)Accounts > Investment Switch Menu(%%) option and create the switch, moving 100% of the member’s Fund Credit into the bank account.
165	165
166		-Transfer Always set this to Y
167	167
168		-Transfer Fund Type This is the transfer fund type of the receiving Fund. This needs to match the System Bank Accounts screen exactly.
	219	+(% style="text-align:center" %)
	220	+[[image:1633328856464-285.png||data-xwiki-image-style-alignment="center"]]
169	169
170		-Transfer Fund Name This is the name of the receiving Fund. This needs to match the System Bank Accounts screen exactly.
171	171
172		-FSB Transfer Fund No This is the FSB number of the receiving fund and must match the System bank account screen exactly.
	223	+The system has the option to import the member switch as well. Should only a select number of members be transferring out, the preferred option would be to complete the (% style="color:#2980b9" %)**“Investment Switches Import”** (%%)template and import the members for switching.
173	173
174		-Transfer Participating This is only required if the last 6 digits of the FSB
175	175
176		-Employer Transfer number does not end in zeros (0)
	226	+(% style="text-align:center" %)
	227	+[[image:1633328913530-279.png||data-xwiki-image-style-alignment="center"]]
177	177
178		-Once the file has been updated, save the file for import into the system.
179	179
180		-Select and generate the “**Import Unclaimed Benefits**” batch.
	230	+Please refer to the (% style="color:#2980b9" %)**Investment Switches**(%%) guide for the full process to be followed.
181	181
182		-[[image:Section 14 Transfer Process_html_dc98d67779e486b2.gif||alt="Shape9"]] [[image:Section 14 Transfer Process_html_41e229bc4d6e5f9.png||height="355" width="596"]]
183	183
184		-Client This is the Client for which the Section 14 is being processed.
	233	+Once the switch has been generated (as per the Investment Switches guide), go to (% style="color:#2980b9" %)Accounts > Cashflow Unit Prices (%%)screen at a Parent level to obtain the number of units that must be disinvested from the market.
185	185
186		-File Name Click on the “**Browse**” button and locate the saved file.
187	187
188		-Batch Reference This is defaulted by the system.
	236	+(% style="text-align:center" %)
	237	+[[image:1633328986406-762.png||data-xwiki-image-style-alignment="center"]]
189	189
190		-Client Parent This is the Parent that the client belongs to.
	239	+Only once the disinvestment process has been finalised in full can the user continue with the process.
191	191
192		-Click on the “**Save**” and “**Execute**” button.
193	193
194		-Two reports will generate. The first being confirmation of the fields that were required and what was supplied to generate the report.
	242	+(% style="break-before: page" %)
	243	+Select and generate the(% style="color:#2980b9" %) “**Client Member Investment Product**”(%%) batch, once the disinvestment has been actioned and priced.
195	195
	245	+(% style="color:#2980b9" %)**Effective Date:**(%%) Today’s date.
196	196
197		-The second report will confirm if the import was successful or not. If the import was not successful, the errors will need to be rectified before the import is run again. The batch number of the successful import, as highlighted below, **must **be kept as it will be used later in the process.
	247	+Click on (% style="color:#2980b9" %)“**Save**”(%%) and (% style="color:#2980b9" %)“**Execute**”.
198	198
199		-[[image:Section 14 Transfer Process_html_3c44cb464ba230ec.gif||alt="Shape10"]]\\
200	200
201		-[[image:Section 14 Transfer Process_html_77654b27a44142c7.gif||alt="Shape15"]] [[image:Section 14 Transfer Process_html_31dc894b565ac890.gif||alt="Shape13"]] [[image:Section 14 Transfer Process_html_3738ae3fed0e23ba.gif||alt="Shape14"]] [[image:Section 14 Transfer Process_html_cbea286eac588052.gif||alt="Shape12"]] [[image:Section 14 Transfer Process_html_ae20d586e83cea70.gif||alt="Shape11"]] [[image:Section 14 Transfer Process_html_f9794f129d0f132d.png||height="263" width="589"]]
	250	+(% style="text-align:center" %)
	251	+[[image:1633330252894-988.png||data-xwiki-image-style-alignment="center"]]
202	202
203	203
204		-The tax information will be populated with the transfer details contained in the file and under System Bank Accounts. The tax application will need to be submitted to SARS and a response is required before processing with payment.
	254	+A report will generate reflecting the member’s current Fund Credit.
205	205
206		-The member records now appear in RED with an exit date and an exit type.
207	207
208		-[[image:Section 14 Transfer Process_html_a999f86cd16a1f7.gif||alt="Shape17"]] [[image:Section 14 Transfer Process_html_a999f86cd16a1f7.gif||alt="Shape16"]] [[image:Section 14 Transfer Process_html_6e379d9d97fe9faf.png||height="29" width="596"]]
	257	+(% style="text-align:center" %)
	258	+[[image:1633330357571-100.png||data-xwiki-image-style-alignment="center"]]
209	209
210	210
211		-Once the tax response is received, the “Import Unclaimed Benefits – Creditor Payment” batch needs to be run.
	261	+Using the (% style="color:#2980b9" %)**Import Unclaimed Benefit Template, **(%%)create a file for import.
212	212
213		-Insert the Batch Number from your first import, that was done previously, into this Batch Ref field.
	263	+This template will process the member’s exits in Bulk and write up the payment to be paid into the transferring Fund.
214	214
215		-The Administrator Bank field is the name of the creditor being paid that has been set up under System Bank Accounts (Transfer Funds).
	265	+​​​​​​
216	216
217		-A report will generate confirming which benefits have been populated for payment. Only benefits where tax has been received back will be populated. The report will clearly highlight which members are ready for payment and which are not.
	267	+(% style="text-align:center" %)
	268	+[[image:1633327441733-379.png||data-xwiki-image-style-alignment="center"]]
218	218
219		-[[image:Section 14 Transfer Process_html_a8fc749ec192db6e.gif||alt="Shape25"]] [[image:Section 14 Transfer Process_html_dfade64b5ed09c55.gif||alt="Shape20"]] [[image:Section 14 Transfer Process_html_89671654314bcf74.gif||alt="Shape21"]] [[image:Section 14 Transfer Process_html_60105f24eeeba985.gif||alt="Shape22"]] [[image:Section 14 Transfer Process_html_f0277650d9cfff17.gif||alt="Shape24"]] [[image:Section 14 Transfer Process_html_c1173cfa9620e590.gif||alt="Shape18"]] [[image:Section 14 Transfer Process_html_acca890ac713bf79.gif||alt="Shape28"]] [[image:Section 14 Transfer Process_html_a5ef2601c5b72efd.gif||alt="Shape27"]] [[image:Section 14 Transfer Process_html_2a3fc378d55c1861.gif||alt="Shape26"]] [[image:Section 14 Transfer Process_html_ad0adb617a1f7835.gif||alt="Shape23"]] [[image:Section 14 Transfer Process_html_dfade64b5ed09c55.gif||alt="Shape19"]] [[image:Section 14 Transfer Process_html_5249ecf812b94fa3.png||height="211" width="571"]]
	270	+(% style="break-before: page" %)
	271	+Critical fields that must be considered are:
220	220
221		-Click on the __**cflo**__ button on the member record. A line would have been created for payment.
222	222
223		-[[image:Section 14 Transfer Process_html_177aa0d23e5492f5.gif||alt="Shape34"]] [[image:Section 14 Transfer Process_html_2e9f9f850619a51b.gif||alt="Shape33"]] [[image:Section 14 Transfer Process_html_177aa0d23e5492f5.gif||alt="Shape32"]] [[image:Section 14 Transfer Process_html_177aa0d23e5492f5.gif||alt="Shape31"]] [[image:Section 14 Transfer Process_html_177aa0d23e5492f5.gif||alt="Shape30"]] [[image:Section 14 Transfer Process_html_177aa0d23e5492f5.gif||alt="Shape29"]] [[image:Section 14 Transfer Process_html_732d6e4bdfdf6c4d.png||height="162" width="596"]]
	274	+(% style="color:#2980b9" %)**System Number  **(%%) This is the unique Everest generated number.
224	224
225		-The payment can now be made in Bulk at the Parent Level. Go to Accounts > Debtors and Creditors Menu item. Select “**Creditors**”. A creditor payment reflects in the Creditor Payment.
	276	+(% style="color:#2980b9" %)**Exit Type **(%%) The Exit type is depicted as a number that must be copied from the Key to ensure that the correct exit type is used.
226	226
227		-[[image:Section 14 Transfer Process_html_490a447ca6d370f3.gif||alt="Shape35"]] [[image:Section 14 Transfer Process_html_53a634c37cdda971.png||height="118" width="318"]]
	278	+(% style="color:#2980b9" %)**ID Number  **(%%) Members Identity number.
228	228
	280	+(% style="color:#2980b9" %)**Tax Ref No  **(%%) Members tax reference number.
229	229
230		-[[image:Section 14 Transfer Process_html_2541c1ea5f14a2ee.png||height="92" width="596"]]
	282	+(% style="color:#2980b9" %)**DOX **(%%) Date of exit, this is the Section 14 date.
231	231
232		-Select __eft__ hyperlink and a batch editor screen will open to generate the Payment.
	284	+(% style="color:#2980b9" %)**Gross Benefit **(%%) This is the Rand Amount of the member’s benefit to be transferred, if its not 100% of the members benefit. Leave blank if  the full benefit is to be transferred
233	233
234		-[[image:Section 14 Transfer Process_html_6fb6bea9bace00ee.gif||alt="Shape36"]] [[image:Section 14 Transfer Process_html_bef0d58a1354411a.png||height="156" width="596"]]
	286	+(% style="color:#2980b9" %)**Tax Upload Group **(%%) Set a tax group name, for example 22042020 (date of tax application)
235	235
236		-{{id name="_Hlk38464577"/}}The payment can be approved on the Payment Management screen as a bulk payment. The process has been completed and the necessary payment records have been created.
	288	+(% style="color:#2980b9" %)**Effective Date   **(%%) This is the Section 14 Date.
237	237
	290	+(% style="color:#2980b9" %)**Transfer        **(%%) Always set this to Y
238	238
239		-Bulk Section 14 where the member is invested in a Unitised Fund
	292	+(% style="color:#2980b9" %)**Transfer Fund Type **(%%) This is the transfer fund type of the receiving Fund. This needs to match the System Bank Accounts screen exactly.
240	240
241		-1. Generate a few Member Statements and ensure that all transactions have been completed and priced. Also ensure there are no Outstanding Contributions.
242		-1. Ensure that the banking details of the receiving Fund has been loaded in the Administration > Financial Settings > System Bank Accounts > Transfer Funds (Bank Account Type) screen. Should the user not have access to this screen ensure that some who does have access loads the banking details.
	294	+(% style="color:#2980b9" %)**Transfer Fund Name**(%%)  This is the name of the receiving Fund. This needs to match the System Bank Accounts screen exactly.
243	243
244		-Ensure that the client has been selected. Go to the Accounts – Investment Switch Menu option and create the switch, moving 100% of the member’s Fund Credit into the bank account.
	296	+(% style="color:#2980b9" %)**FSB Transfer Fund No**(%%)  This is the FSB number of the receiving fund and must match the System bank account screen exactly.
245	245
246		-[[image:Section 14 Transfer Process_html_c9a8f5eb63e4ea98.gif||alt="Shape38"]] [[image:Section 14 Transfer Process_html_8dd7da9fee6333c0.gif||alt="Shape37"]] [[image:Section 14 Transfer Process_html_914ecb34dc025696.png||height="77" width="596"]]
	298	+(% style="color:#2980b9" %)**Transfer Participating Employer  **(%%) This is only required if the last 6 digits of the FSB Transfer number(% style="color:#2980b9" %)** **(%%)does not end in zeros (0)
247	247
248		-The system has the option to import the member switch as well. Should only a select number of members be transferring out, the preferred option would be to complete the **“Investment Switches Import”** template and import the members for switching.
249	249
250		-[[image:Section 14 Transfer Process_html_cdc9ae73d6e83c03.png||height="90" width="596"]]
	301	+Once the file has been updated, save the file for import into the system.
251	251
252		-Please refer to the **Investment Switches** guide for the full process to be followed.
	303	+(% style="break-before: page" %)
	304	+Select and generate the (% style="color:#2980b9" %)“**Import Unclaimed Benefits**”(%%) batch.
253	253
254		-Once the switch has been generated (as per the Investment Switches guide), go to Accounts > Cashflow Unit Prices screen at a Parent level to obtain the number of units that must be disinvested from the market.
255	255
256		-[[image:Section 14 Transfer Process_html_5db01f746f85e705.gif||alt="Shape39"]] [[image:Section 14 Transfer Process_html_6b3e5fe8042b37fa.png||height="56" width="596"]]
	307	+(% style="text-align:center" %)
	308	+[[image:1633327705654-665.png||data-xwiki-image-style-alignment="center"]]
257	257
258		-Only once the disinvestment process has been finalised in full can the user continue with the process.
259	259
	311	+(% style="color:#2980b9" %)**Client  **(%%) This is the Client for which the Section 14 is being processed.
260	260
261		-Select and generate the “**Client Member Investment Product**” batch, once the disinvestment has been actioned and priced.
	313	+(% style="color:#2980b9" %)**File Name**(%%)  Click on the (% style="color:#2980b9" %)“**Browse**” (%%)button and locate the saved file.
262	262
263		-Effective Date: Today’s date.
	315	+(% style="color:#2980b9" %)**Batch Reference**(%%)  This is defaulted by the system.
264	264
265		-Click on “**Save**” and “**Execute**”.
	317	+(% style="color:#2980b9" %)**Client Parent **(%%) This is the Parent that the client belongs to.
266	266
267		-[[image:Section 14 Transfer Process_html_5a5c356aa4481b66.png||height="138" width="596"]]
268	268
269		-A report will generate reflecting the member’s current Fund Credit.
	320	+Click on the (% style="color:#2980b9" %)“**Save**”(%%) and (% style="color:#2980b9" %)“**Execute**”(%%) button.
270	270
271		-[[image:Section 14 Transfer Process_html_dd6bb0d4aadcc1e.gif||alt="Shape45"]] [[image:Section 14 Transfer Process_html_44a69186be2f911d.gif||alt="Shape44"]] [[image:Section 14 Transfer Process_html_795b2fe118f74f90.gif||alt="Shape43"]] [[image:Section 14 Transfer Process_html_54c95dec8ba71eb7.gif||alt="Shape42"]] [[image:Section 14 Transfer Process_html_54c95dec8ba71eb7.gif||alt="Shape41"]] [[image:Section 14 Transfer Process_html_54c95dec8ba71eb7.gif||alt="Shape40"]] [[image:Section 14 Transfer Process_html_3d86ffcc6981f295.png||height="227" width="596"]]
	322	+Two reports will generate. The first being confirmation of the fields that were required and what was supplied to generate the report.
272	272
273	273
	325	+The second report will confirm if the import was successful or not. If the import was not successful, the errors will need to be rectified before the import is run again. The (% style="color:#e74c3c" %)Batch Ref number(%%) of the successful import, as highlighted below, (% style="color:#2980b9" %)**must**(%%) be kept as it will be used later in the process.
274	274
275		-Using the **Import Unclaimed Benefit Template, **create a file for import. This template will process the member’s exits in Bulk and write up the payment to be paid into the transferring Fund.
276	276
277		-[[image:Section 14 Transfer Process_html_b7c60dcb38cb3d0d.gif||alt="Shape49"]] [[image:Section 14 Transfer Process_html_b7c60dcb38cb3d0d.gif||alt="Shape48"]] [[image:Section 14 Transfer Process_html_89b2a307c6818d88.gif||alt="Shape47"]] [[image:Section 14 Transfer Process_html_89b2a307c6818d88.gif||alt="Shape46"]] [[image:Section 14 Transfer Process_html_edac83519c80620f.png||height="88" width="596"]]
	328	+(% style="text-align:center" %)
	329	+[[image:1633327962522-699.png||data-xwiki-image-style-alignment="center"]]
278	278
279		-Critical fields that must be considered are:
280	280
281		-{{id name="_Hlk38437145"/}}\\
	332	+The tax information will be populated along with the transfer details contained in the file and under System Bank Accounts. The tax application will need to be submitted to SARS and a response is required before processing with payment.
282	282
283		-System Number This is the unique Everest generated number.
	334	+The member records now appear in(% style="color:#e74c3c" %) RED(%%) with an exit date and an exit type.
284	284
285		-Exit Type The Exit type is depicted as a number that must be copied from the Key to ensure that the correct exit type is used.
286	286
287		-ID Number Members Identity number.
	337	+(% style="text-align:center" %)
	338	+[[image:1633328086509-533.png||data-xwiki-image-style-alignment="center"]]
288	288
289		-Tax Ref No Members tax reference number.
290	290
291		-DOX Date of exit, this is the Section 14 date.
	341	+Once the tax response is received, the (% style="color:#2980b9" %)“**Import Unclaimed Benefits – Creditor Payment**”(%%) batch needs to be run.
292	292
293		-Gross Benefit This is the Rand Amount of the member’s benefit to be transferred, if its not 100% of the members benefit. Leave blank if the full benefit is to be transferred
294	294
295		-Tax Upload Group Set a tax group name, for example 22042020 (date of tax application)
	344	+Insert the Batch Number from your import, that was done previously, into this Batch Ref field.
296	296
297		-Effective Date This is the Section 14 Date.
	346	+The Administrator Bank field is the name of the creditor being paid that has been set up under System Bank Accounts (Transfer Funds).
298	298
299		-Transfer Always set this to Y
300	300
301		-Transfer Fund Type This is the transfer fund type of the receiving Fund. This needs to match the System Bank Accounts screen exactly.
	349	+A report will generate confirming which benefits have been populated for payment.  Only benefits where tax has been received back will be populated.  The report will clearly highlight which members are ready for payment and which are not.
302	302
303		-Transfer Fund Name This is the name of the receiving Fund. This needs to match the System Bank Accounts screen exactly.
304	304
305		-FSB Transfer Fund No This is the FSB number of the receiving fund and must match the System bank account screen exactly.
	352	+Click on the (% style="color:#2980b9" %)cflo (%%)button on the member record. A line would have been created for payment.
306	306
307		-Transfer Participating This is only required if the last 6 digits of the FSB Transfer number
308	308
309		-Employer does not end in zeros (0)
	355	+(% style="text-align:center" %)
	356	+[[image:1633328484167-380.png||data-xwiki-image-style-alignment="center"]]
310	310
311	311
312		-Once the file has been updated, save the file for import into the system.
	359	+The payment can now be made in Bulk at the Parent Level.
313	313
314		-Select and generate the “**Import Unclaimed Benefits**” batch.
	361	+Go to (% style="color:#2980b9" %)Accounts > Debtors and Creditors(%%) Menu item. Select (% style="color:#2980b9" %)**“Creditors”.**
315	315
316		-[[image:Section 14 Transfer Process_html_31273b549dc2bb7f.gif||alt="Shape50"]] [[image:Section 14 Transfer Process_html_41e229bc4d6e5f9.png||height="355" width="596"]]
	363	+A creditor payment reflects in the Creditor Payment.
317	317
318		-Client This is the Client for which the Section 14 is being processed.
319	319
320		-File Name Click on the “**Browse**” button and locate the saved file.
	366	+(% style="text-align:center" %)
	367	+[[image:1633328582529-671.png||data-xwiki-image-style-alignment="center" height="189" width="466"]]
321	321
322		-Batch Reference This is defaulted by the system.
323	323
324		-Client Parent This is the Parent that the client belongs to.
	370	+(% style="text-align:center" %)
	371	+[[image:1633328678458-232.png||data-xwiki-image-style-alignment="center"]]
325	325
326		-Click on the “**Save**” and “**Execute**” button.
327	327
328		-Two reports will generate. The first being confirmation of the fields that were required and what was supplied to generate the report.
	374	+Select (% style="color:#2980b9" %)**__eft__ **(%%)hyperlink and a batch editor screen will open to generate the Payment.
329	329
330	330
331		-The second report will confirm if the import was successful or not. If the import was not successful, the errors will need to be rectified before the import is run again. The batch number of the successful import, as highlighted below, **must** be kept as it will be used later in the process.
	377	+(% style="text-align:center" %)
	378	+[[image:1633328773306-793.png||data-xwiki-image-style-alignment="center"]]
332	332
333		-[[image:Section 14 Transfer Process_html_7c90677e5d7d8644.gif||alt="Shape51"]]\\
334	334
335		-[[image:Section 14 Transfer Process_html_72d505212098e4a4.gif||alt="Shape56"]] [[image:Section 14 Transfer Process_html_72d505212098e4a4.gif||alt="Shape55"]] [[image:Section 14 Transfer Process_html_7b5731133d009589.gif||alt="Shape54"]] [[image:Section 14 Transfer Process_html_f70533c7086bc698.gif||alt="Shape53"]] [[image:Section 14 Transfer Process_html_65c2790631bf45f.gif||alt="Shape52"]] [[image:Section 14 Transfer Process_html_f9794f129d0f132d.png||height="263" width="589"]]
	381	+The payment can be approved on the Payment Management screen as a bulk payment. The process has been completed and the necessary payment records have been created.
336	336
337	337
338		-The tax information will be populated along with the transfer details contained in the file and under System Bank Accounts. The tax application will need to be submitted to SARS and a response is required before processing with payment.
339	339
340		-The member records now appear in RED with an exit date and an exit type.
341	341
342		-[[image:Section 14 Transfer Process_html_f70533c7086bc698.gif||alt="Shape57"]] [[image:Section 14 Transfer Process_html_6e379d9d97fe9faf.png||height="29" width="596"]]
	386	+(% style="break-before: page; text-align: center;" %)
	387	+= (% style="color:#2980b9" %)**Disclaimer and Copyright**(%%) =
343	343
344		-Once the tax response is received, the “**Import Unclaimed Benefits – Creditor Payment**” batch needs to be run.
345	345
346		-Insert the Batch Number from your import, that was done previously, into this Batch Ref field.
347	347
348		-The Administrator Bank field is the name of the creditor being paid that has been set up under System Bank Accounts (Transfer Funds).
349	349
350		-A report will generate confirming which benefits have been populated for payment. Only benefits where tax has been received back will be populated. The report will clearly highlight which members are ready for payment and which are not.
	392	+(% style="color:#2980b9" %)**DISCLAIMER**
351	351
352		-Click on the __cflo__ button on the member record. A line would have been created for payment.
	394	+Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.
353	353
354		-[[image:Section 14 Transfer Process_html_2a9cb94c0f4c405d.gif||alt="Shape63"]] [[image:Section 14 Transfer Process_html_2a9cb94c0f4c405d.gif||alt="Shape62"]] [[image:Section 14 Transfer Process_html_2a9cb94c0f4c405d.gif||alt="Shape61"]] [[image:Section 14 Transfer Process_html_2a9cb94c0f4c405d.gif||alt="Shape60"]] [[image:Section 14 Transfer Process_html_2a9cb94c0f4c405d.gif||alt="Shape58"]] [[image:Section 14 Transfer Process_html_2a9cb94c0f4c405d.gif||alt="Shape59"]] [[image:Section 14 Transfer Process_html_732d6e4bdfdf6c4d.png||height="162" width="596"]]
	396	+In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.
355	355
356		-The payment can now be made in Bulk at the Parent Level. Go to Accounts > Debtors and Creditors Menu item. Select “Creditors”. A creditor payment reflects in the Creditor Payment.
	398	+EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.
357	357
358		-[[image:Section 14 Transfer Process_html_fdf87a27103cb999.gif||alt="Shape64"]] [[image:Section 14 Transfer Process_html_53a634c37cdda971.png||height="118" width="318"]]
	400	+Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.
359	359
360		-[[image:Section 14 Transfer Process_html_2541c1ea5f14a2ee.png||height="92" width="596"]]
361	361
362	362
363		-Select __eft__ hyperlink and a batch editor screen will open to generate the Payment.
	404	+(% style="color:#2980b9" %)**COPYRIGHT**
364	364
365		-[[image:Section 14 Transfer Process_html_f7922830ceb22f0e.gif||alt="Shape65"]] [[image:Section 14 Transfer Process_html_bef0d58a1354411a.png||height="156" width="596"]]
	406	+This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.
366	366
367		-The payment can be approved on the Payment Management screen as a bulk payment. The process has been completed and the necessary payment records have been created.
368	368
	409	+EBSphere (Pty) Limited
	410	+
	411	+P.O. Box 785803
	412	+
	413	+Sandton
	414	+
	415	+2146
	416	+
	417	+
	418	+
	419	+(% style="text-align:center" %)
	420	+[[image:Section 14 Transfer Process_html_8cba33b1e8c9fa24.gif||data-xwiki-image-style-alignment="center" height="128" width="463"]]

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