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  • Linking of Contributions via Bank Reconciliation _html_7a9b8db66c3954b.png
  • Linking of Contributions via Bank Reconciliation _html_8cba33b1e8c9fa24.gif
  • Linking of Contributions via Bank Reconciliation _html_ccc36c158be48a3e.png

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2	2
3		-(% style="text-align: center;" %)
4		-(% style="color:#2980b9; font-size:28px" %)**LINKING OF CONTRIBUTIIONS VIA BANK RECONCILIATION**
	2	+**DISCLAIMER**
5	5
	4	+Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.
6	6
	6	+In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.
7	7
8		-(% style="text-align: center;" %)
9		-(% style="color:#2980b9" %)**BY**
	8	+EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.
10	10
	10	+Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.
11	11
12	12
13		-[[image:Linking of Contributions via Bank Reconciliation _html_8cba33b1e8c9fa24.gif||data-xwiki-image-style-alignment="center" height="128" width="465"]]
14	14
15		-{{info}}
16		-(% style="text-align: center;" %)
17		-(% style="font-size:22px" %)**TABLE OF CONTENTS**
18	18
19	19
20		-{{toc/}}
21	21
22		-
23		-{{/info}}
24	24
25	25
26		-(% style="text-align: center;" %)
27		-== (% style="color:#2980b9" %)**Confirming receipt of the contribution**(%%) ==
	19	+**COPYRIGHT**
28	28
	21	+This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.
29	29
30		-Request a(% style="color:#2980b9" %) “**Parent Bank Statement**”(%%) to check that the contribution amount has been received in the bank account.
	23	+EBSphere (Pty) Limited
31	31
32		-Complete the required parameters before executing the batch to generate the statement:
	25	+P.O. Box 785803
33	33
34		-(% style="color:#2980b9" %)**Amount 1**(%%) Represents the bank statement start number
	27	+Sandton
35	35
36		-(% style="color:#2980b9" %)**Amount 2** (%%)Represents the bank statement end number
	29	+2146
37	37
38		-(% style="color:#2980b9" %)**OR**
39	39
40		-(% style="color:#2980b9" %)**Date 1** (%%)Represents the start date
41	41
42		-(% style="color:#2980b9" %)**Date 2** (%%)Represents the end date
	33	+[[image:Linking of Contributions via Bank Reconciliation _html_8cba33b1e8c9fa24.gif||height="96" width="344"]] //Confirming receipt of the contribution//
43	43
44		-[[image:Linking of Contributions via Bank Reconciliation _html_c762b6d0e009c774.png||height="181" width="630"]] [[image:Linking of Contributions via Bank Reconciliation _html_5d12ee8a9e4a38a3.png||height="183" width="630"]]
45	45
	36	+Request a “**Parent Bank Statement**” to check that the contribution amount has been received in the bank account.
46	46
47		-The report will reflect all transactions within the criteria selected above:
	38	+Complete the required parameters before executing the batch to generate the statement:
48	48
49		-[[image:Linking of Contributions via Bank Reconciliation _html_14b74882710910f0.png||height="183" width="630"]]
	40	+**Amount 1** Represents the bank statement start number
50	50
	42	+**Amount 2** Represents the bank statement end number
51	51
52		-(% style="text-align: center;" %)
53		-== (% style="color:#2980b9" %)**Linking the contribution**(%%) ==
	44	+**OR**
54	54
	46	+**Date 1** Represents the start date
55	55
56		-Go to the Accounts menu and select Bank Reconciliation:
	48	+**Date 2** Represents the end date
57	57
58		-[[image:Linking of Contributions via Bank Reconciliation _html_ccc36c158be48a3e.png||height="141" width="182"]]
59	59
60	60
61		-Select either the Bank Statement number that the contribution reflects on, or the date range in which the contribution reflects in the bank account. Select the (% style="color:#2980b9" %)“**Next**”(%%) button at the bottom of the page:
	52	+[[image:Linking of Contributions via Bank Reconciliation _html_77e70a7fa2e9845d.gif||alt="Shape2"]] [[image:Linking of Contributions via Bank Reconciliation _html_77e70a7fa2e9845d.gif||alt="Shape1"]] [[image:Linking of Contributions via Bank Reconciliation _html_c762b6d0e009c774.png||height="181" width="630"]] [[image:Linking of Contributions via Bank Reconciliation _html_5d12ee8a9e4a38a3.png||height="183" width="630"]]
62	62
63		-[[image:Linking of Contributions via Bank Reconciliation _html_4ba97f29d2ddd052.png||height="146" width="630"]]
64	64
65	65
66		-The next screen will display all the Bank Statement transactions for the date range selected. Select the “Next” button at the bottom of the page:
67	67
68		-[[image:Linking of Contributions via Bank Reconciliation _html_4c6aa526d5b8e0fc.png||height="163" width="630"]]
69	69
70	70
71		-A double screen will display. The left-hand side is the Bank Statement entries; the righ-hand side is the Cash Book entries:
	59	+The report will reflect all transactions within the criteria selected above:
72	72
73		-[[image:Linking of Contributions via Bank Reconciliation _html_7a9b8db66c3954b.png||height="82" width="630"]]
	61	+[[image:Linking of Contributions via Bank Reconciliation _html_14b74882710910f0.png||height="183" width="630"]]
74	74
75	75
76		-The user will be required to filter the date range on the Cash Book side by updating the date range and clicking on the (% style="color:#2980b9" %)“**Search**” (%%)button:
	64	+//Linking the contribution//
77	77
78		-[[image:Linking of Contributions via Bank Reconciliation _html_f9fd5232b5ad836e.png||height="15" width="630"]]
	66	+Go to the Accounts menu and select Bank Reconciliation:
79	79
80		-Items reflecting in (% style="color:#2980b9" %)**green**(%%) have been reconciled. Those in (% style="color:#2980b9" %)**black **(%%)must still be reconciled. The contribution amount may not have been receipted in Everest as yet, and may therefore not reflect on the Cash Book side. In this instance select the (% style="color:#2980b9" %)“**Next**”(%%) button at the bottom of the page.
	68	+[[image:Linking of Contributions via Bank Reconciliation _html_ccc36c158be48a3e.png||height="141" width="182"]]
81	81
82		-The(% style="color:#2980b9" %) “**Tab Errors**”(%%) screen will reflect any bank statement entries that have been linked incorrectly. These items will need to be addressed before the month end management accounts are produced, but is not required to be addressed in this process. Click on the (% style="color:#2980b9" %)“**Next**” (%%)button at the bottom of the page.
	70	+Select either the Bank Statement number that the contribution reflects on, or the date range in which the contribution reflects in the bank account. Select the “**Next**” button at the bottom of the page:
83	83
84		-[[image:Linking of Contributions via Bank Reconciliation _html_c7875f5b5711f051.png||height="101" width="596"]]
	72	+[[image:Linking of Contributions via Bank Reconciliation _html_4ba97f29d2ddd052.png||height="146" width="630"]]
85	85
86	86
87		-The (% style="color:#2980b9" %)“**Unlinked**”(%%) screen shows any items that have not been linked to a cashbook entry. Linking contributions at this step will create the Cash Book and link the entry to the bank statement item at the same time.
88	88
89		-Double click on the (% style="color:#2980b9" %)__select __(%%)hyperlink to proceed in creating the receipt and linking the item.
90	90
91		-[[image:Linking of Contributions via Bank Reconciliation _html_a5ccfb88911a7465.png||height="90" width="630"]]
92	92
93		-Complete the require variables and click on the (% style="color:#2980b9" %)“**Add**”(%%) button:
94	94
95		-[[image:Linking of Contributions via Bank Reconciliation _html_e4a40fdb6281c5b1.png||height="216" width="630"]]
96	96
97		-(% style="color:#2980b9" %)**Options**(%%) Select (% style="color:#2980b9" %)“**Contribution Amount**” (%%)from the dropdown.
	80	+The next screen will display all the Bank Statement transactions for the date range selected. Select the “Next” button at the bottom of the page:
98	98
99		-(% style="color:#2980b9" %)**Client**(%%) Select the relevant Client that the contribution is in respect of.
100	100
101		-(% style="color:#2980b9" %)**Paypoint**(%%) Select the relevant Paypoint this money is in respect of. (% style="color:#2980b9" %)**(This field is mandatory, even if the payment was made in respect of the whole Client)**
	83	+[[image:Linking of Contributions via Bank Reconciliation _html_4c6aa526d5b8e0fc.png||height="163" width="630"]]
102	102
103		-A batch screen will open. All the information that was captured on the previous screen is populated here. Select (% style="color:#2980b9" %)“**Execute**”(%%) to run the batch and update the system. This also links the bank entry:
	85	+A double screen will display. The left-hand side is the Bank Statement entries; the righ-hand side is the Cash Book entries:
104	104
105		-[[image:Linking of Contributions via Bank Reconciliation _html_542e1cdeaa6d82e8.png||height="179" width="353"]]
	87	+[[image:Linking of Contributions via Bank Reconciliation _html_7a9b8db66c3954b.png||height="82" width="630"]]
106	106
	89	+The user will be required to filter the date range on the Cash Book side by updating the date range and clicking on the “**Search**” button:
107	107
108		-(% style="text-align: center;" %)
109		-== (% style="color:#2980b9" %)**Disclaimer and Copyright**(%%) ==
	91	+[[image:Linking of Contributions via Bank Reconciliation _html_f9fd5232b5ad836e.png||height="15" width="630"]]
110	110
	93	+Items reflecting in **green** have been reconciled. Those in **black **must still be reconciled. The contribution amount may not have been receipted in Everest as yet, and may therefore not reflect on the Cash Book side. In this instance select the “**Next**” button at the bottom of the page.
111	111
112		-(% style="color:#2980b9" %)**DISCLAIMER**
	95	+The “**Tab Errors**” screen will reflect any bank statement entries that have been linked incorrectly. These items will need to be addressed before the month end management accounts are produced, but is not required to be addressed in this process. Click on the “**Next**” button at the bottom of the page.
113	113
114		-Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.
	97	+[[image:Linking of Contributions via Bank Reconciliation _html_c7875f5b5711f051.png||height="101" width="596"]]
115	115
116		-In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.
117	117
118		-EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.
119	119
120		-Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.
121	121
	102	+The “**Unlinked**” screen shows any items that have not been linked to a cashbook entry. Linking contributions at this step will create the Cash Book and link the entry to the bank statement item at the same time.
122	122
	104	+Double click on the __select __hyperlink to proceed in creating the receipt and linking the item.
123	123
124		-(% style="color:#2980b9" %)**COPYRIGHT**
	106	+[[image:Linking of Contributions via Bank Reconciliation _html_5cb8b7740f175d8b.gif||alt="Shape3"]] [[image:Linking of Contributions via Bank Reconciliation _html_a5ccfb88911a7465.png||height="90" width="630"]]
125	125
126		-This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.
	108	+Complete the require variables and click on the “**Add**” button:
127	127
128		-EBSphere (Pty) Limited
	110	+[[image:Linking of Contributions via Bank Reconciliation _html_8b89b550a1df11dc.gif||alt="Shape4"]] [[image:Linking of Contributions via Bank Reconciliation _html_e4a40fdb6281c5b1.png||height="216" width="630"]]
129	129
130		-P.O. Box 785803
	112	+**Options** Select “**Contribution Amount**” from the dropdown.
131	131
132		-Sandton
	114	+**Client** Select the relevant Client that the contribution is in respect of.
133	133
134		-2146
	116	+**Paypoint** Select the relevant Paypoint this money is in respect of. **(This field is mandatory, even if the payment was made in respect of the whole Client)**
135	135
	118	+A batch screen will open. All the information that was captured on the previous screen is populated here. Select “**Execute**” to run the batch and update the system. This also links the bank entry:
136	136
137		-
138		-[[image:Linking of Contributions via Bank Reconciliation _html_8cba33b1e8c9fa24.gif||data-xwiki-image-style-alignment="center" height="128" width="465"]]
	120	+[[image:Linking of Contributions via Bank Reconciliation _html_542e1cdeaa6d82e8.png||height="179" width="353"]]

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