Summary

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Details

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1		-**DISCLAIMER**
	1	+(% class="wikigeneratedid" id="HFEESPAYABLE" style="text-align: center;" %)
	2	+(% style="color:#2980b9; font-size:28px" %)**FEES PAYABLE**
2	2
3		-Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.
4	4
5		-In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.
6	6
7		-EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.
	6	+(% style="text-align: center;" %)
	7	+(% style="color:#2980b9" %)**BY**
8	8
9		-Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.
10	10
11	11
12	12
	12	+(% style="text-align:center" %)
	13	+[[image:Fees payable_html_8cba33b1e8c9fa24.gif||height="128" width="463"]]
13	13
	15	+{{info}}
	16	+(% style="break-before: page; text-align: center;" %)
	17	+(% style="color:#2980b9; font-size:20px" %)**TABLE OF CONTENTS**
14	14
15	15
	20	+{{toc/}}
16	16
	22	+
	23	+{{/info}}
17	17
18		-**COPYRIGHT**
19	19
20		-This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.
21	21
22		-EBSphere (Pty) Limited
	27	+(% style="break-before: page; text-align: center;" %)
	28	+= (% style="color:#2980b9" %)**Fees Payable**(%%) =
23	23
24		-P.O. Box 785803
25	25
26		-Sandton
	31	+Select the relevant (% style="color:#2980b9" %)Parent -> Accounts Menu -> Cashflows.
27	27
28		-2146
29	29
	34	+(% style="text-align:center" %)
	35	+[[image:1632381157769-876.png]]
30	30
31	31
32		-[[image:Fees payable_html_8cba33b1e8c9fa24.gif||height="96" width="344"]] [[image:Fees payable_html_857ba1e075348553.png||height="13" width="656"]] //Fees Payable//
	38	+Double click on the(% style="color:#2980b9" %) __view__ (%%)hyperlink next to (% style="color:#2980b9" %)“**Fees Payable**”.
33	33
34		-Select the relevant Parent Accounts Menu  Cashflows.
35	35
	41	+(% style="text-align:center" %)
	42	+[[image:1632381240208-410.png]]
36	36
37		-[[image:Fees payable_html_e3c5d3c1d98fe880.png||height="138" width="195"]]
38	38
39		-Double click on the __view__ hyperlink next to “**Fees Payable**”.
40	40
41		-[[image:Fees payable_html_54dd71cfc0d82671.gif||alt="Shape1"]]
	46	+The expense payments can be paid at the Parent or Client Level. At the Parent level, all clients are consolidated to one amount per Accounting Date. When payment is made, the amount is rationed over all client creditors, according to the amount accrued. Should payment be made for a specific client, then the (% style="color:#2980b9" %)“**Fees Payable – Client**” (%%)option would be used. This option allows for the User to affect the payment in respect of individual Clients.
42	42
43		-[[image:Fees payable_html_61e7546344e0ec7f.png||height="220" width="596"]]\\
44	44
45		-The expense payments can be paid at the Parent or Client Level. At the Parent level, all clients are consolidated to one amount per Accounting Date. When payment is made, the amount is ratioed over all client creditors, according to the amount accrued. Should payment be made for a specific client, then the “**Fees Payable – Client**” option would be used. This option allows for the User to affect the payment in respect of individual Clients.
	49	+Select the relevant (% style="color:#2980b9" %)**Accounting Date **(%%)for which administration fees are payable.
46	46
47		-Select the relevant Accounting Date for which administration fees are payable.
48	48
49		-**Select the relevant payment type. The __pay __hyperlink is for cheque payments and the __eft__ hyperlink is to produce an electronic transfer.**
	52	+(% style="color:#2980b9" %)**Select the relevant payment type.**
50	50
51		-[[image:Fees payable_html_b00da4ff80b2790a.gif||alt="Shape3"]] [[image:Fees payable_html_b00da4ff80b2790a.gif||alt="Shape2"]] [[image:Fees payable_html_f2c44ac32ab9ef9e.png||height="86" width="596"]]
	54	+(% style="color:#2980b9" %)**The __pay __hyperlink is for cheque payments and the __eft__ hyperlink is to produce an electronic transfer.**
52	52
	56	+
	57	+(% style="text-align:center" %)
	58	+[[image:1632381321492-424.png||height="auto" width="auto"]]
	59	+
	60	+
53	53	Confirm that all details are recorded correctly. Do not change dates. Remember that the accounting date is the month end date, and the Effective Date is the actual date of transaction.
54	54
55		-**Important NOTE**
56	56
57		-You must **NOT** change the Accounting Date as the system uses this to match against the accrual entries. Only change the Effective Date to match the payment date, but the Accounting Date must be retained.
	64	+(% style="color:#2980b9" %)**IMPORTANT NOTE**
58	58
59	59
60		-[[image:Fees payable_html_9b591754e8f17f36.gif||alt="Shape4"]] [[image:Fees payable_html_7d04a3efe1f40970.gif||alt="Picture 8"]]
	67	+You must (% style="color:#2980b9" %)**NOT**(%%) change the Accounting Date as the system uses this to match against the accrual entries. Only change the Effective Date to match the payment date, but the Accounting Date must be retained.
61	61
62		-**Execute  **Press the “**Execute**” button.
63	63
	70	+(% style="text-align:center" %)
	71	+[[image:1632381397263-288.png]]
64	64
	73	+
	74	+(% style="color:#2980b9" %)**Execute:**(%%)** **Press the (% style="color:#2980b9" %)“**Execute**”(%%) button.
	75	+
	76	+
65	65	The following accounting entries are generated from this Batch:
66	66
67		-**CREDITORS (EXPENSES) BANK**
68	68
69		-**DR CR DR CR**
	80	+(% style="text-align:center" %)
	81	+[[image:1632381523617-836.png]]
70	70
71		-:
72	72
73		-(((
74		-|||||
75		-|Creditors||||Bank
76		-|||||
77		-|**R1, 418.69**||||**R1, 418.69**
78		-)))
	84	+(% style="color:#2980b9" %)**Report**
79	79
	86	+A communication document is generated reflecting the transaction and the amount is entered into the Payment Management System for transfer via the electronic banking system.
80	80
81	81
	89	+(% style="text-align:center" %)
	90	+[[image:1632381676158-541.png]]
82	82
83	83
84	84
85		-**Report**
	94	+(% style="break-before: page; text-align: center;" %)
	95	+= (% style="color:#2980b9" %)**Disclaimer and Copyright**(%%) =
86	86
87		-A communication document is generated reflecting the transaction and the amount is entered into the Payment Management System for transfer via the electronic banking system.
88	88
89	89
90		-:
91	91
92		-(((
93		-|**COMMUNICATION DOCUMENT - EXPENSE INFORMATION**
94		-)))
	100	+(% style="color:#2980b9" %)**DISCLAIMER**
95	95
96		-:
	102	+Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.
97	97
98		-(((
99		-|**To**||**From**|Nen Rey
100		-|**Fund Name**|Testing client|**Date**|13/07/2021
101		-|**Fax Number**|()|**Reference No**|0000 0000 0668
102		-|**Phone Number**|(011) 011 1010||
103		-|**Re**|Expenses Paid||
104		-)))
	104	+In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.
105	105
106		-Dear
	106	+EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.
107	107
108		-Please note that a payment of R1, 418.69 will be transferred into your bank account in respect of Testing client for the contribution collections as at 28/02/2021.
	108	+Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.
109	109
110		-The Transfer will be made into the following account:
111	111
112		-:
113	113
114		-(((
115		-|**Name of Bank**|Standard Bank
116		-|**Bank Branch**|Standard Bank South Africa
117		-|**Branch Code**|051001
118		-|**Account Name**|Random Employee Benefits (Pty) Ltd
119		-|**Account Number**|0000111000
120		-|**VAT Number**|
121		-)))
	112	+(% style="color:#2980b9" %)**COPYRIGHT**
122	122
123		-The payments have been made in respect of the following expense(s):
	114	+This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.
124	124
125		-|**Client Name**|**Description**|**Contact**|**Amount Paid**
126		-|Test Client for Training|Administration Fee||R1, 233.64
127		-||VAT||R185.04
128		-||GROSS FEE||R1, 418.69
129	129
130		-Should you not allocate the payment, or the amount differs to this statement, please advise me immediately of any errors.
	117	+EBSphere (Pty) Limited
131	131
132		-Yours sincerely
	119	+P.O. Box 785803
133	133
134		-
	121	+Sandton
135	135
136		-**Nen Rey**
	123	+2146
137	137
	125	+
	126	+
	127	+(% style="text-align:center" %)
	128	+[[image:Fees payable_html_8cba33b1e8c9fa24.gif||height="128" width="463"]]
	129	+
	130	+

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