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Content

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1		-(% style="text-align: center;" %)
2		-= (% style="color:#2980b9; font-size:28px" %)**FEES PAYABLE**(%%) =
	1	+**DISCLAIMER**
3	3
	3	+Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.
4	4
	5	+In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.
5	5
6		-(% style="text-align: center;" %)
7		-(% style="color:#2980b9" %)**BY**
	7	+EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.
8	8
	9	+Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.
9	9
10	10
11	11
12		-(% style="text-align:center" %)
13		-[[image:Fees payable_html_8cba33b1e8c9fa24.gif||height="128" width="463"]]
14	14
15		-{{info}}
16		-(% style="text-align: center;" %)
17		-(% style="color:#2980b9; font-size:20px" %)**TABLE OF CONTENTS**
18	18
19	19
20		-{{toc/}}
21	21
22		-
23		-{{/info}}
24	24
	18	+**COPYRIGHT**
25	25
	20	+This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.
26	26
27		-(% style="text-align: center;" %)
28		-== (% style="color:#2980b9" %)**Fees Payable**(%%) ==
	22	+EBSphere (Pty) Limited
29	29
	24	+P.O. Box 785803
30	30
31		-Select the relevant (% style="color:#2980b9" %)Parent -> Accounts Menu -> Cashflows.
	26	+Sandton
32	32
	28	+2146
33	33
34		-[[image:Fees payable_html_e3c5d3c1d98fe880.png||height="138" width="195"]]
35	35
36	36
37		-Double click on the(% style="color:#2980b9" %) __view__ (%%)hyperlink next to (% style="color:#2980b9" %)“**Fees Payable**”.
	32	+[[image:Fees payable_html_8cba33b1e8c9fa24.gif||height="96" width="344"]] [[image:Fees payable_html_857ba1e075348553.png||height="13" width="656"]] //Fees Payable//
38	38
	34	+Select the relevant Parent Accounts Menu  Cashflows.
39	39
40		-[[image:Fees payable_html_61e7546344e0ec7f.png||height="220" width="596"]]
41	41
	37	+[[image:Fees payable_html_e3c5d3c1d98fe880.png||height="138" width="195"]]
42	42
43		-The expense payments can be paid at the Parent or Client Level. At the Parent level, all clients are consolidated to one amount per Accounting Date. When payment is made, the amount is rationed over all client creditors, according to the amount accrued. Should payment be made for a specific client, then the (% style="color:#2980b9" %)“**Fees Payable – Client**” (%%)option would be used. This option allows for the User to affect the payment in respect of individual Clients.
	39	+Double click on the __view__ hyperlink next to “**Fees Payable**”.
44	44
	41	+[[image:Fees payable_html_54dd71cfc0d82671.gif||alt="Shape1"]]
45	45
46		-Select the relevant (% style="color:#2980b9" %)**Accounting Date **(%%)for which administration fees are payable.
	43	+[[image:Fees payable_html_61e7546344e0ec7f.png||height="220" width="596"]]\\
47	47
	45	+The expense payments can be paid at the Parent or Client Level. At the Parent level, all clients are consolidated to one amount per Accounting Date. When payment is made, the amount is ratioed over all client creditors, according to the amount accrued. Should payment be made for a specific client, then the “**Fees Payable – Client**” option would be used. This option allows for the User to affect the payment in respect of individual Clients.
48	48
49		-(% style="color:#2980b9" %)**Select the relevant payment type.**
	47	+Select the relevant Accounting Date for which administration fees are payable.
50	50
51		-(% style="color:#2980b9" %)**The __pay __hyperlink is for cheque payments and the __eft__ hyperlink is to produce an electronic transfer.**
	49	+**Select the relevant payment type. The __pay __hyperlink is for cheque payments and the __eft__ hyperlink is to produce an electronic transfer.**
52	52
	51	+[[image:Fees payable_html_b00da4ff80b2790a.gif||alt="Shape3"]] [[image:Fees payable_html_b00da4ff80b2790a.gif||alt="Shape2"]] [[image:Fees payable_html_f2c44ac32ab9ef9e.png||height="86" width="596"]]
53	53
54		-[[image:Fees payable_html_f2c44ac32ab9ef9e.png||height="86" width="596"]]
55		-
56		-
57	57	Confirm that all details are recorded correctly. Do not change dates. Remember that the accounting date is the month end date, and the Effective Date is the actual date of transaction.
58	58
	55	+**Important NOTE**
59	59
60		-(% style="color:#2980b9" %)**IMPORTANT NOTE**
	57	+You must **NOT** change the Accounting Date as the system uses this to match against the accrual entries. Only change the Effective Date to match the payment date, but the Accounting Date must be retained.
61	61
62	62
63		-You must (% style="color:#2980b9" %)**NOT**(%%) change the Accounting Date as the system uses this to match against the accrual entries. Only change the Effective Date to match the payment date, but the Accounting Date must be retained.
	60	+[[image:Fees payable_html_9b591754e8f17f36.gif||alt="Shape4"]] [[image:Fees payable_html_7d04a3efe1f40970.gif||alt="Picture 8"]]
64	64
	62	+**Execute  **Press the “**Execute**” button.
65	65
66		-[[image:Fees payable_html_7d04a3efe1f40970.gif||alt="Picture 8"]]
67	67
	65	+The following accounting entries are generated from this Batch:
68	68
69		-(% style="color:#2980b9" %)**Execute:**(%%)** **Press the (% style="color:#2980b9" %)“**Execute**”(%%) button.
	67	+**CREDITORS (EXPENSES) BANK**
70	70
	69	+**DR CR DR CR**
71	71
72		-The following accounting entries are generated from this Batch:
	71	+:
73	73
	73	+(((
	74	+|||||
	75	+|Creditors||||Bank
	76	+|||||
	77	+|**R1, 418.69**||||**R1, 418.69**
	78	+)))
74	74
75		-(% style="color:#2980b9" %)**CREDITORS (EXPENSES) BANK**
76	76
77		-(% style="color:#2980b9" %)**DR CR DR CR**
78	78
79		-:
80	80
81		-(((
82		-| | | | |
83		-|Creditors| | | |Bank
84		-| | | | |
85		-|**R1, 418.69**| | | |**R1, 418.69**
86		-)))
87	87
88	88
89		-(% style="color:#2980b9" %)**Report**
	85	+**Report**
90	90
91	91	A communication document is generated reflecting the transaction and the amount is entered into the Payment Management System for transfer via the electronic banking system.
92	92
93	93
94		-:
	90	+:
95	95
96	96	(((
97	97	|**COMMUNICATION DOCUMENT - EXPENSE INFORMATION**
98	98	)))
99	99
100		-:
	96	+:
101	101
102	102	(((
103		-|**To**| |**From**|Nen Rey
	99	+|**To**||**From**|Nen Rey
104	104	|**Fund Name**|Testing client|**Date**|13/07/2021
105	105	|**Fax Number**|()|**Reference No**|0000 0000 0668
106		-|**Phone Number**|(011) 011 1010| |
107		-|**Re**|Expenses Paid| |
	102	+|**Phone Number**|(011) 011 1010||
	103	+|**Re**|Expenses Paid||
108	108	)))
109	109
110	110	Dear
...	...	@@ -113,7 +113,7 @@
113	113
114	114	The Transfer will be made into the following account:
115	115
116		-:
	112	+:
117	117
118	118	(((
119	119	|**Name of Bank**|Standard Bank
...	...	@@ -121,59 +121,21 @@
121	121	|**Branch Code**|051001
122	122	|**Account Name**|Random Employee Benefits (Pty) Ltd
123	123	|**Account Number**|0000111000
124		-|**VAT Number**|
	120	+|**VAT Number**|
125	125	)))
126	126
127	127	The payments have been made in respect of the following expense(s):
128	128
129	129	|**Client Name**|**Description**|**Contact**|**Amount Paid**
130		-|Test Client for Training|Administration Fee| |R1, 233.64
131		-| |VAT| |R185.04
132		-| |GROSS FEE| |R1, 418.69
	126	+|Test Client for Training|Administration Fee||R1, 233.64
	127	+||VAT||R185.04
	128	+||GROSS FEE||R1, 418.69
133	133
134	134	Should you not allocate the payment, or the amount differs to this statement, please advise me immediately of any errors.
135	135
136	136	Yours sincerely
137	137
	134	+
138	138
139	139	**Nen Rey**
140	140
141		-
142		-
143		-
144		-(% style="text-align: center;" %)
145		-== (% style="color:#2980b9" %)**Disclaimer and Copyright**(%%) ==
146		-
147		-
148		-
149		-
150		-(% style="color:#2980b9" %)**DISCLAIMER**
151		-
152		-Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.
153		-
154		-In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.
155		-
156		-EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.
157		-
158		-Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.
159		-
160		-
161		-
162		-(% style="color:#2980b9" %)**COPYRIGHT**
163		-
164		-This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.
165		-
166		-EBSphere (Pty) Limited
167		-
168		-P.O. Box 785803
169		-
170		-Sandton
171		-
172		-2146
173		-
174		-
175		-
176		-(% style="text-align:center" %)
177		-[[image:Fees payable_html_8cba33b1e8c9fa24.gif||height="128" width="463"]]
178		-
179		-

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