Last modified by Megan Kahl on 2021/12/01 09:51
<
From version < 50.1 >
edited by Dominique Tricerri
on 2021/08/31 14:53
To version < 31.1 >
edited by Dominique Tricerri
on 2021/08/31 13:31
>
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1 -(% style="text-align: center;" %)
2 -(% style="color:#2980b9; font-size:28px" %)**BASIC OVERVIEW OF EVEREST APPLICATION**
1 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="640"]] Log in Procedure
3 3  
4 4  
4 +To logon to the Everest System, double click on the Everest.NET icon on your desktop.
5 5  
6 -(% style="text-align: center;" %)
7 -(% style="color:#2980b9" %)**BY**
6 +[[image:Everest.NET - Overview_html_f517cc6e602bf36.png||height="84" width="71"]]\\
8 8  
9 9  
10 10  
11 -(% style="text-align:center" %)
12 -[[image:Everest User Manuals.4\. Fund Setup.Adding a New Client.Paypoints.WebHome@EBSphere_RGB Small.jpg||height="128" width="463"]]
13 13  
14 -(% class="box infomessage" %)
15 -(((
16 -(% style="break-before: page" %)
17 -
18 18  
19 -(% style="text-align: center;" %)
20 -(% style="color:#2980b9; font-size:20px" %)**Table of Contents**(%%)
21 21  
22 -{{toc/}}
23 23  
24 -
25 -)))
14 +The user will need to select the **Database** they want to connect to by selecting from the dropdown. The user will then need to complete the **Username** and **Password** before clicking on the “**Login”** button.
26 26  
27 27  
28 -(% style="break-before: page; text-align: center;" %)
29 -== (% style="color:#2980b9" %)**Log in Procedure**(%%) ==
17 +[[image:Everest.NET - Overview_html_1e4a55981b4bde6.png||height="357" width="469"]]
30 30  
31 31  
32 -To logon to the Everest System, double click on the Everest.NET icon on your desktop.
20 +Once the password has been entered, the system will validate the Regional Settings of the User’s machine. Should the Date format be incorrect i.e., __**NOT**__** dd/mm/yyyy, **a prompt will appear requesting whether this change must be made now or at a later stage.
33 33  
34 -(% style="text-align:center" %)
35 -[[image:Everest.NET - Overview_html_f517cc6e602bf36.png||height="84" width="71"]]
36 36  
23 +Click on “**OK**”.
37 37  
38 -The user will need to select the **Database** they want to connect to by selecting from the dropdown. The user will then need to complete the **Username** and **Password** before clicking on the “**Login”** button.
39 39  
40 40  
41 -(% style="text-align:center" %)
42 -[[image:Everest.NET - Overview_html_1e4a55981b4bde6.png||height="357" width="469"]]
43 43  
44 44  
45 -Once the password has been entered, the system will validate the Regional Settings of the User’s machine. Should the Date format be incorrect i.e., __**NOT**__** dd/mm/yyyy, **a prompt will appear requesting whether this change must be made now or at a later stage.
46 46  
47 47  
48 -Click on “**OK**”.
49 49  
32 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="642"]] Basic Screen Design
50 50  
51 -(% style="break-before: page; text-align: center;" %)
52 -== (% style="color:#2980b9" %)**Basic Screen Design**(%%) ==
53 53  
54 54  
36 +[[image:Everest.NET - Overview_html_7e63438146e5242c.gif||alt="Shape2"]] [[image:Everest.NET - Overview_html_7e63438146e5242c.gif||alt="Shape1"]] [[image:Everest.NET - Overview_html_74c837ad8bf97e9f.png||height="532" width="627"]]
55 55  
56 -(% style="text-align:center" %)
57 -[[image:Everest.NET - Overview_html_74c837ad8bf97e9f.png||height="532" width="627"]]
58 58  
59 59  
60 60  
61 -(% style="break-before: page; text-align: center;" %)
62 -== (% style="color:#2980b9" %)**Parent vs. Client vs. Members**(%%) ==
63 63  
64 64  
43 +
44 +
45 +
46 +
47 +
48 +
49 +
50 +
51 +
52 +
53 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Parent vs. Client vs. Members
54 +
65 65  Simplistically, the term “**Parent**” refers to the main legal entity of the Fund i.e. an Umbrella Fund Arrangement or the Free-Standing Arrangement.
66 66  
67 67  The term “**Client**” refers to all** **participating employers belonging to the Parent.
... ... @@ -69,7 +69,6 @@
69 69  All Parents with their respective Clients belong to various folders i.e., Provident Funds, Pension Funds, Terminated Funds (as shown below) etc.
70 70  
71 71  
72 -(% style="text-align:center" %)
73 73  [[image:Everest.NET - Overview_html_9632a02633cd0127.png||height="265" width="576"]]
74 74  
75 75  
... ... @@ -79,28 +79,34 @@
79 79  In summary, the hierarchy of the Fund is as follows:
80 80  
81 81  
82 -(% style="text-align:center" %)
83 83  [[image:Everest.NET - Overview_html_d62cf62f29aad0ee.png||height="643" width="347"]]
84 84  
85 85  
86 -(% style="break-before: page; text-align: center;" %)
87 -== (% style="color:#2980b9" %)**Client Menu**(%%) ==
88 88  
89 89  
90 -(% style="text-align:center" %)
91 -[[image:Everest.NET - Overview_html_258ac681bc465669.png||height="532" width="215"]]
92 92  
93 93  
94 94  
95 -**Add a new Parent **
96 96  
97 -Used to add a new Parent to the database.
98 -
99 99  
81 +
82 +
83 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Client Menu
84 +
85 +
86 +
87 +
88 +[[image:Everest.NET - Overview_html_258ac681bc465669.png||height="532" width="215"]]
89 +
90 +
91 +
92 +**Add a new Parent **Used to add a new Parent to the database.
93 +\\
94 +
100 100  **Add a new Client**
101 101  
102 102  Used to add a Participating Employer to an existing Parent.
103 -
98 +\\
104 104  
105 105  **Establishment List**
106 106  
... ... @@ -107,92 +107,79 @@
107 107  Lists all the Establishments loaded on the database. This section is used to view and or edit details of the respective Establishment.
108 108  
109 109  
105 +
110 110  **Parent List**
111 111  
112 112  Lists all the Parents loaded on the database. This section is used to view and or edit details of the respective Parent.
113 113  
114 -
115 115  **Client Group List**
116 116  
117 117  Grouping of two different funds (Hybrid Schemes) for one client, mostly for reporting purposes.
118 -
113 +\\
119 119  
120 120  **Details**
121 121  
122 122  This section is used to view and or edit details of the respective Client.
123 123  
124 -
125 125  **Client Structure**
126 126  
127 127  This section allows for categorisation of membership as per the Rules or Special Rules of the Fund. Normal Retirement Ages, Eligibility Criteria and Expenses are defined per Category of membership. Please note that the expenses referred to in this section relate to **member expenses **which are calculated and accrued from the monthly contribution run.
128 128  
129 -
130 130  **Client Defaults**
131 131  
132 132  This section allows for the User to default all information at a Category Level thereby alleviating the administrator of data input at a member level. The Defaults are used for Funds where categories have standardised contribution, investment and risk options. The User may choose any combination of these default options. Once defaulted, all data changes must be affected at this level as no changes will be permitted at a member level.
133 133  
134 -
135 135  **Client Benefits**
136 136  
137 137  This section allows for the setup of benefit structures as per the Rules of the Fund i.e., Withdrawal, Death, Retirement etc.
138 138  
139 -
140 140  **Client Global Accounts**
141 141  
142 142  These Reserve Accounts are set up at a System level and are only utilised here should Reserve accounts be necessitated.
143 143  
135 +**Paypoints&nbsp;**
144 144  
145 -**Paypoints**
146 -
147 147  Paypoint details are loaded via this screen.
148 -
138 +\\
149 149  
150 150  **People Access**
151 151  
152 152  All users designated to this Client are loaded here.
153 -
143 +\\
154 154  
155 155  **Investment Policies**
156 156  
157 157  The investment policies are the actual investment contracts between the Fund and the Investment Manager. The setup of the Investment Policies is performed at a System Settings Level.
158 158  
159 -
160 160  **Investment Products**
161 161  
162 162  The Investment Products are the investments that are owned by members of the Fund and are specific to the Parent. The Investment Products are reflected on all member related correspondence.
163 163  
164 -
165 165  **Risk Policies**
166 166  
167 167  The setup of the Risk Policy is performed at a Parent Level. Each Risk Type e.g., GLA, PHI etc. necessitates a separate Risk Policy. At month end, the system will calculate risk premiums according to the Policy setup. Risk Benefits are also calculated accordingly.
168 168  
169 -
170 170  **Client Attachments**
171 171  
172 172  Client Attachments apply to Insured Arrangements only. The Client Attachments screen allows Users to link common risk policies to various clients.
173 173  
174 -
175 175  **Communication Management**
176 176  
177 177  A virtual filing component of the system which allows for storage of documents at a Parent, Client or Member level. Various Document Types can trigger workflow processes dependent on the setup of the Document Types via the Administration Menu of the Everest System.
178 178  
179 -
180 180  **Workflow**
181 181  
182 182  This section reflects all Workflow Items in progress for the selected User.
183 183  
184 -
185 185  **Workflow Administration**
186 186  
187 187  This is a monitoring component which allows management to view the status of all workflow items that have been initiated.
188 188  
189 189  
190 -(% style="break-before: page; text-align: center;" %)
191 -== (% style="color:#2980b9" %)**Member Menu**(%%) ==
174 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Member Menu
192 192  
193 193  
194 -(% style="text-align:center" %)
195 -[[image:Everest.NET - Overview_html_768e893bf462a3bb.png||height="auto" width="auto"]]
177 +[[image:Everest.NET - Overview_html_768e893bf462a3bb.png||height="96" width="179"]]
196 196  
197 197  
198 198  **Search**
... ... @@ -199,129 +199,113 @@
199 199  
200 200  Select this item to Search all members in the selected Client. Numerous methods of Searching for Members exist – these are elaborated later in this document.
201 201  
202 -
203 203  **Add a new member**
204 204  
205 205  This process should rather be performed via a Member Data Import however the functionality of adding a member manually does exist.
206 206  
207 -
208 208  **Tax Form Management**
209 209  
210 210  This section of the Everest System records all information required for tax applications and PAYE reconciliation purposes. Tax applications are validated and populated via a workflow process and are merely uploaded to SARS via this section. In addition, all cancelled directives are recorded and uploaded to SARS.
211 211  
212 212  
213 -(% style="break-before: page; text-align: center;" %)
214 -== (% style="color:#2980b9" %)**Batches Menu**(%%) ==
215 215  
216 216  
217 -(% style="text-align:center" %)
218 -[[image:Everest.NET - Overview_html_1ee9981fa6b9512d.png||height="auto" width="auto"]]
195 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Batches Menu
219 219  
220 220  
198 +[[image:Everest.NET - Overview_html_1ee9981fa6b9512d.png||height="170" width="187"]]
199 +
221 221  **Batch Management**
222 222  
223 223  Any process which requires calculation or extraction of data is termed a Batch. All processes whether they be importing/exporting of data, report extraction or workflow processes are performed via this section.
224 -
203 +\\
225 225  
226 226  **Reverse Batch Jobs**
227 227  
228 228  At Management level, certain Batch jobs can be reversed via this component.
229 229  
209 +**Accounts**
230 230  
231 -(% style="color:#2980b9" %)**Accounts**
211 +[[image:Everest.NET - Overview_html_7fe4dec1b1eead99.png||height="193" width="423"]]
232 232  
233 -(% style="text-align:center" %)
234 -[[image:Everest.NET - Overview_html_7fe4dec1b1eead99.png||height="auto" width="auto"]]
235 -
236 -
237 237  **Contribution Run**
238 238  
239 239  This section, which can be run at a Parent or Client level, allows for the calculation of the month end accruals. A report is produced, and all data is held in a Temporary table until such time as the process is confirmed below. Paypoint or Employer Group contribution runs can be accommodated at a Client level.
240 240  
241 -
242 242  **Member Contribution Run**
243 243  
244 244  This item allows for the calculation of month end accruals for an individual member and is usually used on an ad hoc basis. A report is produced, and all data is held in a Temporary table until the process is confirmed below.
245 245  
246 -
247 247  **Establishment Contribution Run**
248 248  
249 249  This item allows for the calculation of month end accruals for an Establishment. A report is produced, and all data is held in a Temporary table until the process is confirmed below.
250 250  
251 -
252 252  **Loan Update**
253 253  
254 254  For direct housing loans, this item calculates the month end repayments expected. A report is produced, and all data is held in a Temporary table until such time as the process is confirmed below.
255 255  
256 -
257 257  **Member Payments Update**
258 258  
259 259  This batch performs the payment calculations for pensioners and generates a preliminary report for a month. A report is produced, and all data is held in a Temporary table until the process is confirmed below.
260 260  
233 +**Confirm Accounts**
261 261  
262 -(% style="color:#2980b9" %)**Confirm Accounts**
235 +[[image:Everest.NET - Overview_html_996c6f871b99170f.png||height="222" width="380"]]
263 263  
264 -(% style="text-align:center" %)
265 -[[image:Everest.NET - Overview_html_996c6f871b99170f.png||height="auto" width="auto"]]
266 266  
267 -
268 -
269 269  **Client Contributions**
270 270  
271 271  This item effectively transfers the data from a Temporary Table of the Parent or Client (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
272 272  
273 -
274 274  **Paypoint Contributions**
275 275  
276 276  This item effectively transfers the data from a Temporary Table of the Paypoint (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
277 277  
278 -
279 279  **Employer Contributions**
280 280  
281 281  This item effectively transfers the data from a Temporary Table of the Employer Group (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
282 282  
283 -
284 284  **Loan Payments**
285 285  
286 286  This item effectively transfers the data from a Temporary Table (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
287 -
253 +\\
288 288  
289 289  **Member Payments**
290 290  
291 291  This item effectively transfers the data from a Temporary Table (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
292 -
258 +\\
293 293  
294 294  **Query Contribution Run**
295 295  
296 296  Generates a Management Report reflecting the status of all contribution runs.
297 -
263 +\\
298 298  
299 -(% style="text-align: center;" %)
300 -== (% style="color:#2980b9" %)**Accounts Menu**(%%) ==
301 301  
302 302  
303 -(% style="text-align:center" %)
304 -[[image:Everest.NET - Overview_html_390661347a978792.png||height="auto" width="auto"]]
305 305  
268 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] Accounts Menu
306 306  
307 307  
308 -(% style="break-before: page; text-align: center;" %)
309 -== (% style="color:#2980b9" %)**People Menu**(%%) ==
271 +[[image:Everest.NET - Overview_html_390661347a978792.png||height="463" width="605"]]
310 310  
311 311  
312 -(% style="text-align:center" %)
313 -[[image:Everest.NET - Overview_html_56bdb1a2aeadd3cf.png||height="auto" width="auto"]]
314 314  
315 315  
276 +
277 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] People Menu
278 +
279 +\\
280 +
281 +[[image:Everest.NET - Overview_html_56bdb1a2aeadd3cf.png||height="100" width="139"]]
282 +
316 316  **Search**
317 317  
318 318  This item records all People in the database. Users and Contacts are also loaded on this screen. Each individual record has a unique system generated System Number to avoid duplication of records. The search functionality is dealt with under the “**Search Function**” component of this document.
319 319  
320 -
321 321  **Client Contacts**
322 322  
323 323  All Client specific Contacts should be linked and maintained here.
324 -
290 +\\
325 325  
326 326  **Client Access**
327 327  
... ... @@ -328,200 +328,215 @@
328 328  This section provides a list of all Users and the Clients that they have access to. Additional Access permissions can be granted at this level to either a specific client or a group of clients.
329 329  
330 330  
331 -(% style="break-before: page; text-align: center;" %)
332 -== (% style="color:#2980b9" %)**Other Menu**(%%) ==
333 333  
298 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Other Menu
334 334  
335 -(% style="text-align:center" %)
336 -[[image:Everest.NET - Overview_html_5821e9f1d972c5eb.png||height="auto" width="auto"]]
337 337  
301 +
302 +[[image:Everest.NET - Overview_html_5821e9f1d972c5eb.png||height="196" width="158"]]
303 +
338 338  **Factor Types**
339 339  
340 340  These apply to Defined Benefit arrangements only and is used in the calculation of Actuarial Reserve Benefits.
341 341  
342 -
343 343  **Factors**
344 344  
345 345  These apply to Defined Benefit arrangements only and is used in the calculation of Actuarial Reserve Benefits.
346 346  
347 -
348 348  **Decrement Types**
349 349  
350 350  These apply to Defined Benefit arrangements only and is used in the calculation of Actuarial Reserve Benefits.
351 351  
352 -
353 353  **Decrements**
354 354  
355 355  These apply to Defined Benefit arrangements only and is used in the calculation of Actuarial Reserve Benefits.
356 356  
357 -
358 358  **Vesting Tables**
359 359  
360 360  This component allows for the insertion of Vesting Scales.
361 361  
362 -
363 363  **Commission Scales**
364 364  
365 365  This item is specific to Insured arrangements only and allows for the calculation of Broker commission.
366 366  
367 -
368 368  **LOA Scales**
369 369  
370 370  Allows for the insertion of LOA scales.
371 371  
332 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="638"]] Shortcuts Menu
372 372  
373 -(% style="break-before: page; text-align: center;" %)
374 -== (% style="color:#2980b9" %)**Shortcuts Menu**(%%) ==
375 375  
335 +[[image:Everest.NET - Overview_html_e82a26de123bb9a4.png||height="165" width="571"]]
376 376  
377 -(% style="text-align:center" %)
378 -[[image:Everest.NET - Overview_html_e82a26de123bb9a4.png||height="auto" width="auto"]]
337 +This item allows the User to ‘save’ all Batches required on a frequent basis. Essentially, once ‘saved’, it is a shortcut to the Batch Management screen for the Batches selected in this setup.
379 379  
380 380  
381 -This item allows the User to ‘save’ all Batches required on a frequent basis. Essentially, once ‘saved’, it is a shortcut to the Batch Management screen for the Batches selected in this setup.
382 382  
383 383  
384 -(% style="break-before: page; text-align: center;" %)
385 -== (% style="color:#2980b9" %)**Administration Menu**(%%) ==
386 386  
387 387  
388 -Documented below are the most commonly used menus only.
389 389  
390 390  
391 -=== (% style="color:#2980b9" %)**Note Settings**(%%) ===
392 392  
393 393  
394 -(% style="text-align:center" %)
395 -[[image:Everest.NET - Overview_html_7aa896c78f7b93a8.png||height="auto" width="auto"]]
396 396  
397 397  
398 398  
351 +
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370 +
371 +
372 +
373 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="640"]] Administration Menu
374 +
375 +Documented below are the most commonly used menus only.
376 +
377 +**Note Settings**
378 +
379 +
380 +[[image:Everest.NET - Overview_html_7aa896c78f7b93a8.png||height="218" width="352"]]
381 +
382 +
383 +
399 399  **System Parameters**
400 400  
401 401  The System Parameters allow for Administration House customisation used in data validation e.g., Salary Max Increase Percentage etc.
402 402  
403 -
404 404  **Client Note Variables**
405 405  
406 406  The Note Type is loaded under “**Descriptions**”. These will pull through in the Client Menu under Details when loading a specific note. System Reports reflecting these automated notes can be generated.
407 407  
408 -
409 409  **Member Notes Variables**
410 410  
411 411  The Note Types reflected here are recorded in the Notes hyperlink of a member record and can trigger exceptions to the relevant workflows validated. System Reports reflecting these automated notes can be generated.
412 412  
413 413  
414 -=== (% style="color:#2980b9" %)**Financial Settings**(%%) ===
415 415  
416 -(% style="text-align:center" %)
417 -[[image:Everest.NET - Overview_html_83a27e71f9fea658.png||height="auto" width="auto"]]
418 418  
419 419  
400 +
401 +
402 +
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404 +
405 +
406 +
407 +
408 +
409 +
410 +
411 +
412 +**Financial Settings**
413 +
414 +[[image:Everest.NET - Overview_html_83a27e71f9fea658.png||height="308" width="375"]]
415 +
420 420  **System Bank Accounts**
421 421  
422 422  All Bank Accounts (Creditor Payees) utilised throughout the system are loaded here. The Accounts can be categorised into Adhoc Accounts, Risk Accounts, Administration Costs etc.
423 423  
424 -
425 425  **Banks**
426 426  
427 427  All banks and branch codes are preloaded. When loading new details ensure that the branch does not already exist.
428 428  
429 -
430 430  **Bank System Settings**
431 431  
432 432  All banks and branch codes are preloaded. When loading new details ensure that the branch does not already exist.
433 433  
434 -
435 435  **Payment Authorisation Groups**
436 436  
437 437  The system allows for the authorization of payments. The Group Names are set up in this field.
438 438  
439 -
440 440  **Insurers**
441 441  
442 442  Insurers are pre-loaded. Always keep information up to date.
443 443  
444 -
445 445  **Reassurers**
446 446  
447 447  Risk Reassurers can be listed in Everest. Always keep information up to date.
448 448  
440 +**Investment Houses and Products &nbsp;**
449 449  
450 -**Investment Houses and Products**
451 -
452 452  The investment houses and their corresponding products must be loaded here.
453 453  
454 -
455 455  **Investment Flows**
456 456  
457 457  In most cases the information required here will not change as the flow of assets can only be reflected as “disinvestment” and “investment”.
458 458  
459 -
460 460  **Investment Classes**
461 461  
462 462  The Investment Classes are preloaded and can be used for reporting purposes.
463 463  
464 464  
453 +
465 465  **Journal Entries**
466 466  
467 467  In most cases, accounting transactions are automated by the system and these transactions have corresponding ledger items with descriptions written up in the general ledger. In certain instances, the transactions are not automated by a specific process which necessitates the writing up of a journal entry. In this instance, the journal entries are mapped here.
468 468  
469 -
470 470  **Global Accounts**
471 471  
472 472  The global accounts are reserve accounts set up at a System level and will filter through to the respective Parents.
473 473  
474 474  
475 -=== (% style="color:#2980b9" %)**Static Settings**(%%) ===
463 +**Static Settings**
476 476  
477 -(% style="text-align:center" %)
478 -[[image:Everest.NET - Overview_html_60aa2d57550ec664.png||height="auto" width="auto"]]
465 +[[image:Everest.NET - Overview_html_60aa2d57550ec664.png||height="505" width="309"]]
479 479  
480 -
481 481  **Expense Types**
482 482  
483 483  All Expense Types are entered here. These Expense Types will be used in the calculation of month end expenses.
484 484  
485 -
486 486  **Dependent Types**
487 487  
488 488  All Dependent Types are entered here. These Dependent Types will be used in the calculation of month end expenses.
489 489  
490 490  
476 +
491 491  **Document Management Categories**
492 492  
493 493  The document management categories are effectively the “files” into which correspondence will be placed. Each Administration House should customise their Document Management Categories.
494 494  
495 -
496 496  **Batch Details**
497 497  
498 498  This item reflects a list of all executable Batches and associated permissions.
499 -
484 +\\
500 500  
501 501  **Contact Types**
502 502  
503 503  A list of all Contact Types should be loaded. These Contact Types will be used for system generated correspondence as well as in the Client Contact Database.
504 504  
505 -
506 506  **Salary Frequencies**
507 507  
508 508  All salary frequencies e.g., monthly, weekly etc. have been preloaded and therefore this item is merely reflected for information purposes.
509 509  
510 -
511 511  **Fund Types**
512 512  
513 513  All fund types e.g., Pension Funds, Provident Funds, Investment Funds etc. will be input here and will be displayed under the “Select a Client” block in the upper left-hand corner of the screen.
514 514  
515 -
516 516  **Exit Types**
517 517  
518 518  The exit types are descriptions of the various forms of benefit types e.g., Withdrawal, Death-in-service etc.
519 519  
520 -
521 521  **Single Premium Types**
522 522  
523 523  The Single Premium Types are Money Types used for importing of member values. All Single Premium Types must be classified as follows:
524 -
505 +\\
525 525  
526 526  Employer/Employee/Special
527 527  
... ... @@ -528,123 +528,130 @@
528 528  Taxable/Non-Taxable
529 529  
530 530  Repeatable/Non-Repeatable
531 -
512 +\\
532 532  
533 533  Each Administration House should set up and maintain their Single Premium Types.
534 534  
535 -
536 536  **Payment Types**
537 537  
538 538  The Payment Types loaded here apply to all Pension and Trust Payments.
539 -
519 +\\
540 540  
541 541  **Loan Fee Details**
542 542  
543 543  All Details regarding the Direct Housing Loan Fees are recorded here.
544 -
524 +\\
545 545  
546 546  **VAT Rates**
547 547  
548 548  Legislated VAT Rates are recorded here.
549 -
529 +\\
550 550  
551 551  **PAYE Tables**
552 552  
553 553  Legislated PAYE Tables are recorded here and are used for Pension Payments made via the system.
554 554  
555 -
556 556  **Task Types**
557 557  
558 558  The various task types are recorded, together with the frequency of the task.
559 -
538 +\\
560 560  
561 561  **Client Categories**
562 562  
563 563  The Client Categories function allows for the display of Clients under the “Select a Client” display as per the Category setup. It allows for easy access of information e.g., clients who belong to an approved or unapproved scheme etc. The various Client Categories should be specified here.
564 564  
565 -
566 566  **Client Groups**
567 567  
568 568  The Client Groups function can be utilised where a Client has different Fund types e.g. Pension Fund, Provident Fund and a Risk Fund. The grouping allows for all the Fund types to be combined for purposes of reporting etc. The various Client Groups should be specified here.
569 569  
570 -
571 571  **Client Business Groups**
572 572  
573 573  The Client Business Groups function allows for the grouping of Clients for viewing and reporting purposes. The new groupings are easily viewed under the “**Select a Client**” display. The various Client Business Groups should be specified here.
574 574  
575 -
576 576  **Industries**
577 577  
578 578  This field allows for data to be reported on at an Industry Level. Should this be required, complete the Industry listing here.
579 579  
580 -
581 581  **Regions**
582 582  
583 583  This field allows for data to be regionalised for reporting purposes. Should this be required, complete the Region listing here.
584 584  
585 -
586 586  **Job Descriptions**
587 587  
588 588  This field allows for job descriptions to be reported on. Should this be required, complete the job description listing here.
589 589  
590 -
591 591  **Client Access Groups**
592 592  
593 593  The Client Access Group function essentially allows for the granting of access of Client Groups to users. Once Clients have been allocated to the various Client Access Groups, users will be given access to one or more of the Groups, which have been set up. The various Client Access Groups should be specified here.
594 594  
568 +**Workflow Groups**
595 595  
596 -=== (% style="color:#2980b9" %)**Workflow Groups**(%%) ===
570 +[[image:Everest.NET - Overview_html_25397025a72b1de5.png||height="187" width="139"]]
597 597  
598 -(% style="text-align:center" %)
599 -[[image:Everest.NET - Overview_html_25397025a72b1de5.png||height="auto" width="auto"]]
572 +A Workflow models the Administration House’s business processes (with validations) and records them in a step-by-step process on the system. All workflow processes are listed here, and this section details each step of the process selected.
600 600  
574 +**Workflow People**
601 601  
602 -A Workflow models the Administration House’s business processes (with validations) and records them in a step-by-step process on the system. All workflow processes are listed here, and this section details each step of the process selected.
576 +[[image:Everest.NET - Overview_html_273fd31c1c2dff4a.png||height="178" width="136"]]
603 603  
578 +The workflow people are effectively the personnel involved in any one of the steps of the process, whether it be an administrator, a cheque signatory etc.
604 604  
605 -=== (% style="color:#2980b9" %)**Workflow People**(%%) ===
580 +**User Levels**
606 606  
607 -(% style="text-align:center" %)
608 -[[image:Everest.NET - Overview_html_273fd31c1c2dff4a.png||height="auto" width="auto"]]
582 +[[image:Everest.NET - Overview_html_2c67a45eafc4f5ee.png||height="172" width="130"]]
609 609  
584 +The User levels effectively defines who has access to viewing and or editing of the various components on the Everest System.
610 610  
611 -The workflow people are effectively the personnel involved in any one of the steps of the process, whether it be an administrator, a cheque signatory etc.
612 612  
613 613  
614 -=== (% style="color:#2980b9" %)**User Levels**(%%) ===
615 615  
616 -(% style="text-align:center" %)
617 -[[image:Everest.NET - Overview_html_2c67a45eafc4f5ee.png||height="auto" width="auto"]]
618 618  
619 -The User levels effectively defines who has access to viewing and or editing of the various components on the Everest System.
620 620  
621 621  
622 -(% style="break-before: page; text-align: center;" %)
623 -== (% style="color:#2980b9" %)**Shortcut Icons**(%%) ==
624 624  
625 -**Shortcuts to the relevant Menu Paths.**
626 626  
627 -(% style="text-align:center" %)
628 -[[image:Everest.NET - Overview_html_b13e9a8f50fc1238.png||height="auto" width="auto"]]
629 629  
630 -(% style="text-align:center" %)
631 -[[image:Everest.NET - Overview_html_9a08478fbbddb66d.png||height="auto" width="auto"]]
632 632  
633 -(% style="text-align:center" %)
634 -[[image:Everest.NET - Overview_html_a80fb56e2717e0b2.png||height="133" width="601"]]
635 635  
636 636  
637 -(% style="break-before: page; text-align: center;" %)
638 -== (% style="color:#2980b9" %)**Search Function**(%%) ==
639 639  
640 640  
641 -Once membership has been imported, numerous methods of Searching for Members exist. We have documented the various scenarios:
642 642  
643 -=== ===
644 644  
645 -=== (% style="color:#2980b9" %)**Searching for “People” across the Entire Database**(%%) ===
646 646  
647 647  
604 +
605 +
606 +
607 +
608 +
609 +
610 +
611 +
612 +
613 +
614 +
615 +
616 +
617 +
618 +
619 +
620 +
621 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] Icons
622 +
623 +**Shortcuts to the relevant Menu Paths.**
624 +
625 +[[image:Everest.NET - Overview_html_b13e9a8f50fc1238.png||height="264" width="397"]] [[image:Everest.NET - Overview_html_9a08478fbbddb66d.png||height="270" width="409"]] [[image:Everest.NET - Overview_html_a80fb56e2717e0b2.png||height="101" width="454"]]
626 +
627 +
628 +
629 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] Search Function
630 +
631 +
632 +Once membership has been imported, numerous methods of Searching for Members exist. We have documented the various scenarios:
633 +
634 +**Searching for “People” across the Entire Database**
635 +
648 648  All Users, Members, Contacts etc. have one unique identifiable “**People**” record on the database. This is effectively where all static information relating to that person is held. One “**People**” record per individual should exist and any static data changes made at this level will automatically filter through to the member record (should the individual be a member of a Fund as well). In many instances, the individual will have a “People” record only and not necessarily a Member record as well. An example of this would be a Risk Contact who necessitates a “**People**” record for record keeping and contact purposes but will not necessitate a Member record as the individual is not a member of a Fund on the system.
649 649  
650 650  To search for an individual over the entire people database, proceed as follows:
... ... @@ -652,184 +652,154 @@
652 652  **In the Search Notepad, on the bottom left hand corner of the screen, type either the Surname, Name, EE No/Company No, System No or ID Number. Click on the People Menu and then click Search.**
653 653  
654 654  
655 -(% style="text-align:center" %)
656 -[[image:Everest.NET - Overview_html_5a8af4d79db43e5f.png||height="auto" width="auto"]]
643 +[[image:Everest.NET - Overview_html_5a8af4d79db43e5f.png||height="309" width="490"]]
657 657  
658 -
659 659  Once the individual has been located, the following screen will appear.
660 660  
661 -(% style="text-align:center" %)
662 -[[image:Everest.NET - Overview_html_4a33bbbb0ec8e525.png||height="auto" width="auto"]]
647 +[[image:Everest.NET - Overview_html_4a33bbbb0ec8e525.png||height="97" width="636"]]
663 663  
664 -
665 665  By clicking on the __view__ hyperlink, all static information loaded for the individual will be displayed**. **For members, the information listed here would have been imported via the Member Import (detailed in the first section of this document).
666 666  
667 667  For all individuals, other than Members, ensure that the Designation (at the bottom of the screen) has been flagged accordingly. This component allows for the filtering of “**People**” records available within other screens.
668 668  
669 -(% style="text-align:center" %)
670 -[[image:Everest.NET - Overview_html_fe052391e5f663da.png||height="auto" width="auto"]]
653 +[[image:Everest.NET - Overview_html_fe052391e5f663da.png||height="376" width="636"]]
671 671  
672 672  
673 673  By clicking on the Fund Information Tab, a record of the Fund/s to whom this individual belongs will be displayed. This example reflects that the individual has only a “**People**” record and **not** a Member record. The above example is not a member of any of the Funds under administration on the System. This individual is merely a Contact, whether she is a Principal Officer to the Fund or Client Contact etc.
674 674  
675 -(% style="text-align:center" %)
676 -[[image:Everest.NET - Overview_html_a148d24ce82192f7.png||height="auto" width="auto"]]
658 +[[image:Everest.NET - Overview_html_a148d24ce82192f7.png||height="58" width="571"]]
677 677  
678 -
679 679  Should a Fund Membership record exist, the User is able to locate the member within the selected Client as identified later in the document.
680 680  
662 +**Searching for a Client**
681 681  
682 -=== (% style="color:#2980b9" %)**Searching for a Client**(%%) ===
664 +To Search for a client on the Database, proceed as follows:
683 683  
666 +[[image:Everest.NET - Overview_html_a7bf5244f230b5e6.png||height="202" width="636"]] [[image:Everest.NET - Overview_html_6c51e644c4f624a.png||height="275" width="636"]]
684 684  
685 -To Search for a client on the Database, proceed as follows:
668 +1. **Searching for Members within a Specific Client**
686 686  
687 -(% style="text-align:center" %)
688 -[[image:Everest.NET - Overview_html_a7bf5244f230b5e6.png||height="auto" width="auto"]]
670 +Once the Client has been located (as above) the user is able to search for members within the selected Client**. **To Search for members within the specific Client, proceed as follows:
689 689  
672 +[[image:Everest.NET - Overview_html_19f8c03b621b2ccc.png||height="211" width="582"]]
690 690  
691 -(% style="text-align:center" %)
692 -[[image:Everest.NET - Overview_html_6c51e644c4f624a.png||height="auto" width="auto"]]
674 +Once the individual has been located, the following screen will appear.
693 693  
694 694  
695 -=== (% style="color:#2980b9" %)**Searching for Members**(%%) ===
677 +[[image:Everest.NET - Overview_html_3bfbafb577baed77.png||height="102" width="636"]]
696 696  
697 697  
698 -==== **A. Searching for Members within a Specific Client** ====
680 +1. **Searching for a list of all Members within the Specific Client**
699 699  
682 +Should the User wish to locate all members within the specific Client, proceed as follows:
700 700  
701 -Once the Client has been located (as above) the user is able to search for members within the selected Client**. **To Search for members within the specific Client, proceed as follows:
684 +[[image:Everest.NET - Overview_html_cf1060b464bbc73d.png||height="203" width="566"]]
702 702  
703 -(% style="text-align:center" %)
704 -[[image:Everest.NET - Overview_html_19f8c03b621b2ccc.png||height="auto" width="auto"]]
686 +[[image:Everest.NET - Overview_html_40a9ad0b46370ede.png||height="360" width="578"]]
705 705  
706 -Once the individual has been located, the following screen will appear.
688 +**&nbsp;**
707 707  
690 +1. **Searching for an Individual Member within the Member Listing from (B) above**
708 708  
709 -(% style="text-align:center" %)
710 -[[image:Everest.NET - Overview_html_3bfbafb577baed77.png||height="auto" width="auto"]]
692 +Should the User wish to locate an individual member within the list of members (as documented above), proceed as follows:
711 711  
694 +[[image:Everest.NET - Overview_html_f163edc01ef2138c.png||height="231" width="618"]]
712 712  
713 713  
714 -==== **B.** **Searching for a list of all Members within the Specific Client** ====
697 +[[image:Everest.NET - Overview_html_bcc2a42eae0d5c2f.png||height="111" width="636"]]
715 715  
716 716  
717 -Should the User wish to locate all members within the specific Client, proceed as follows:
718 718  
719 -(% style="text-align:center" %)
720 -[[image:Everest.NET - Overview_html_cf1060b464bbc73d.png||height="auto" width="auto"]]
721 721  
722 -(% style="text-align:center" %)
723 -[[image:Everest.NET - Overview_html_40a9ad0b46370ede.png||height="auto" width="auto"]]
724 724  
725 725  
726 -==== **C. Searching for an Individual Member within the Member Listing from (B) above** ====
727 727  
728 728  
729 -Should the User wish to locate an individual member within the list of members (as documented above), proceed as follows:
730 730  
731 -(% style="text-align:center" %)
732 -[[image:Everest.NET - Overview_html_f163edc01ef2138c.png||height="auto" width="auto"]]
733 733  
734 734  
735 -(% style="text-align:center" %)
736 -[[image:Everest.NET - Overview_html_bcc2a42eae0d5c2f.png||height="auto" width="auto"]]
737 737  
738 738  
739 739  
740 -(% style="break-before: page; text-align: center;" %)
741 -== (% style="color:#2980b9" %)**Everest Abbreviations/Glossary**(%%) ==
742 742  
743 743  
744 -**Accum :** Accumulated interest rate
745 745  
746 -**basis : **Actuarial Basis
747 747  
748 -**ben : **Member Beneficiaries
749 749  
750 -**Client : **The term “**Client**” refers to all** **participating employers belonging to the “**Parent**”.
751 751  
752 -**Cflo :** Cash Flow
753 753  
754 -**cons :** Member contribution details
755 755  
756 -**DJC :** Date Joined Company
757 757  
758 -**DJF :** Date Joined Fund
721 +[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] Everest Abbreviations/Glossary
759 759  
760 -**DOX :** Date of Exit
761 761  
762 -**DPS :** Date of pensionable service
724 +**Everest Abbreviations / Glossary**
763 763  
764 -**EE :** Employee
726 +Accum : Accumulated interest rate
765 765  
766 -**ER :** Employer
728 +basis : Actuarial Basis
767 767  
768 -**elig :** Eligibility
730 +ben : Member Beneficiaries
769 769  
770 -**exit :** Member Exit Details
732 +Client**&nbsp;**:**&nbsp;**The term “**Client**” refers to all** **participating employers belonging to the “**Parent**”.
771 771  
772 -**exp :** Client Expenses
734 +Cflo : Cash Flow
773 773  
774 -**FCL :** Free Cover Limit
736 +cons : Member contribution details
775 775  
776 -**invest :** Investment Mandate Details
738 +DJC : Date Joined Company
777 777  
778 -**loans : **Member Loans
740 +DJF : Date Joined Fund
779 779  
780 -**med : **Member Medical Details
742 +DOX : Date of Exit
781 781  
782 -**notes : **Member Notes
744 +DPS : Date of pensionable service
783 783  
784 -**Parent : **Simplistically, the term “**Parent**” refers to the main legal entity of the Fund i.e. an Umbrella Fund Arrangement or Free-Standing Arrangement.
746 +EE : Employee
785 785  
786 -**pmt :** Member Payments
748 +ER : Employer
787 787  
788 -**Policy :** Actual investment policy
750 +elig : Eligibility
789 789  
790 -**Product :** The Investment Products are the investments that are owned by members of the Fund and are specific to the Parent.
752 +exit : Member Exit Details
791 791  
792 -**RFT :** Retirement Fund Tax
754 +exp : Client Expenses
793 793  
794 -**risk :** Member Risk Details
756 +FCL : Free Cover Limit
795 795  
796 -**sals :** Member Salary Details
758 +invest : Investment Mandate Details
797 797  
798 -**single :** Member Single Premium Details
760 +loans : Member Loans
799 799  
800 -**trans :** Member Transactions
762 +med : Member Medical Details
801 801  
802 -**wf : **Workflows
764 +notes : Member Notes
803 803  
766 +Parent** : **Simplistically, the term “**Parent**” refers to the main legal entity of the Fund i.e. an Umbrella Fund Arrangement or Free-Standing Arrangement.
804 804  
805 -(% style="break-before: page; text-align: center;" %)
806 -== (% style="color:#2980b9" %)**Disclaimer and Copyright**(%%) ==
768 +pmt : Member Payments
807 807  
770 +Policy : Actual investment policy
808 808  
809 -(% style="color:#2980b9" %)**DISCLAIMER**
772 +Product : The Investment Products are the investments that are owned by members of the Fund and are specific to the Parent.
810 810  
811 -Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.
774 +RFT : Retirement Fund Tax
812 812  
813 -In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.
776 +risk : Member Risk Details
814 814  
815 -EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.
778 +sals : Member Salary Details
816 816  
817 -Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.
780 +single : Member Single Premium Details
818 818  
782 +trans : Member Transactions
819 819  
820 -(% style="color:#2980b9" %)**COPYRIGHT**
784 +wf : Workflows
821 821  
822 -This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.
823 823  
824 824  
825 -EBSphere (Pty) Limited
826 826  
827 -P.O. Box 785803
828 828  
829 -Sandton
830 830  
831 -2146
832 832  
833 833  
834 -(% style="text-align:center" %)
835 -[[image:Everest User Manuals.4\. Fund Setup.Adding a New Client.Paypoints.WebHome@EBSphere_RGB Small.jpg]]
793 +
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