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1		-(% style="text-align: center;" %)
2		-(% style="color:#2980b9; font-size:28px" %)**BASIC OVERVIEW OF EVEREST APPLICATION**
	1	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="640"]] Log in Procedure
3	3
4	4
	4	+To logon to the Everest System, double click on the Everest.NET icon on your desktop.
5	5
6		-(% style="text-align: center;" %)
7		-(% style="color:#2980b9" %)**BY**
	6	+[[image:Everest.NET - Overview_html_f517cc6e602bf36.png||height="84" width="71"]]\\
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11		-(% style="text-align:center" %)
12		-[[image:Everest User Manuals.4\. Fund Setup.Adding a New Client.Paypoints.WebHome@EBSphere_RGB Small.jpg||height="128" width="463"]]
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14		-(% class="box infomessage" %)
15		-(((
16		-(% style="break-before: page" %)
17		-
18	18
19		-(% style="text-align: center;" %)
20		-(% style="color:#2980b9; font-size:20px" %)**Table of Contents**(%%)
21	21
22		-{{toc/}}
23	23
24		-
25		-)))
	14	+The user will need to select the **Database** they want to connect to by selecting from the dropdown. The user will then need to complete the **Username** and **Password** before clicking on the “**Login”** button.
26	26
27	27
28		-(% style="break-before: page; text-align: center;" %)
29		-== (% style="color:#2980b9" %)**Log in Procedure**(%%) ==
	17	+[[image:Everest.NET - Overview_html_1e4a55981b4bde6.png||height="357" width="469"]]
30	30
31	31
32		-To logon to the Everest System, double click on the Everest.NET icon on your desktop.
	20	+Once the password has been entered, the system will validate the Regional Settings of the User’s machine. Should the Date format be incorrect i.e., __**NOT**__** dd/mm/yyyy, **a prompt will appear requesting whether this change must be made now or at a later stage.
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34		-(% style="text-align:center" %)
35		-[[image:Everest.NET - Overview_html_f517cc6e602bf36.png||height="84" width="71"]]
36	36
	23	+Click on “**OK**”.
37	37
38		-The user will need to select the **Database** they want to connect to by selecting from the dropdown. The user will then need to complete the **Username** and **Password** before clicking on the “**Login”** button.
39	39
40	40
41		-(% style="text-align:center" %)
42		-[[image:Everest.NET - Overview_html_1e4a55981b4bde6.png||height="357" width="469"]]
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44	44
45		-Once the password has been entered, the system will validate the Regional Settings of the User’s machine. Should the Date format be incorrect i.e., __**NOT**__** dd/mm/yyyy, **a prompt will appear requesting whether this change must be made now or at a later stage.
46	46
47	47
48		-Click on “**OK**”.
49	49
	32	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="642"]] Basic Screen Design
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51		-(% style="break-before: page; text-align: center;" %)
52		-== (% style="color:#2980b9" %)**Basic Screen Design**(%%) ==
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54	54
	36	+[[image:Everest.NET - Overview_html_7e63438146e5242c.gif||alt="Shape2"]] [[image:Everest.NET - Overview_html_7e63438146e5242c.gif||alt="Shape1"]] [[image:Everest.NET - Overview_html_74c837ad8bf97e9f.png||height="532" width="627"]]
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56		-(% style="text-align:center" %)
57		-[[image:Everest.NET - Overview_html_74c837ad8bf97e9f.png||height="532" width="627"]]
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59	59
60	60
61		-(% style="break-before: page; text-align: center;" %)
62		-== (% style="color:#2980b9" %)**Parent vs. Client vs. Members**(%%) ==
63	63
64	64
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	53	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Parent vs. Client vs. Members
	54	+
65	65	Simplistically, the term “**Parent**” refers to the main legal entity of the Fund i.e. an Umbrella Fund Arrangement or the Free-Standing Arrangement.
66	66
67	67	The term “**Client**” refers to all** **participating employers belonging to the Parent.
...	...	@@ -69,7 +69,6 @@
69	69	All Parents with their respective Clients belong to various folders i.e., Provident Funds, Pension Funds, Terminated Funds (as shown below) etc.
70	70
71	71
72		-(% style="text-align:center" %)
73	73	[[image:Everest.NET - Overview_html_9632a02633cd0127.png||height="265" width="576"]]
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75	75
...	...	@@ -79,28 +79,34 @@
79	79	In summary, the hierarchy of the Fund is as follows:
80	80
81	81
82		-(% style="text-align:center" %)
83	83	[[image:Everest.NET - Overview_html_d62cf62f29aad0ee.png||height="643" width="347"]]
84	84
85	85
86		-(% style="break-before: page; text-align: center;" %)
87		-== (% style="color:#2980b9" %)**Client Menu**(%%) ==
88	88
89	89
90		-(% style="text-align:center" %)
91		-[[image:Everest.NET - Overview_html_258ac681bc465669.png||height="532" width="215"]]
92	92
93	93
94	94
95		-**Add a new Parent **
96	96
97		-Used to add a new Parent to the database.
98		-
99	99
	81	+
	82	+
	83	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Client Menu
	84	+
	85	+
	86	+
	87	+
	88	+[[image:Everest.NET - Overview_html_258ac681bc465669.png||height="532" width="215"]]
	89	+
	90	+
	91	+
	92	+**Add a new Parent **Used to add a new Parent to the database.
	93	+\\
	94	+
100	100	**Add a new Client**
101	101
102	102	Used to add a Participating Employer to an existing Parent.
103		-
	98	+\\
104	104
105	105	**Establishment List**
106	106
...	...	@@ -107,92 +107,79 @@
107	107	Lists all the Establishments loaded on the database. This section is used to view and or edit details of the respective Establishment.
108	108
109	109
	105	+
110	110	**Parent List**
111	111
112	112	Lists all the Parents loaded on the database. This section is used to view and or edit details of the respective Parent.
113	113
114		-
115	115	**Client Group List**
116	116
117	117	Grouping of two different funds (Hybrid Schemes) for one client, mostly for reporting purposes.
118		-
	113	+\\
119	119
120	120	**Details**
121	121
122	122	This section is used to view and or edit details of the respective Client.
123	123
124		-
125	125	**Client Structure**
126	126
127	127	This section allows for categorisation of membership as per the Rules or Special Rules of the Fund. Normal Retirement Ages, Eligibility Criteria and Expenses are defined per Category of membership. Please note that the expenses referred to in this section relate to **member expenses **which are calculated and accrued from the monthly contribution run.
128	128
129		-
130	130	**Client Defaults**
131	131
132	132	This section allows for the User to default all information at a Category Level thereby alleviating the administrator of data input at a member level. The Defaults are used for Funds where categories have standardised contribution, investment and risk options. The User may choose any combination of these default options. Once defaulted, all data changes must be affected at this level as no changes will be permitted at a member level.
133	133
134		-
135	135	**Client Benefits**
136	136
137	137	This section allows for the setup of benefit structures as per the Rules of the Fund i.e., Withdrawal, Death, Retirement etc.
138	138
139		-
140	140	**Client Global Accounts**
141	141
142	142	These Reserve Accounts are set up at a System level and are only utilised here should Reserve accounts be necessitated.
143	143
	135	+**Paypoints **
144	144
145		-**Paypoints**
146		-
147	147	Paypoint details are loaded via this screen.
148		-
	138	+\\
149	149
150	150	**People Access**
151	151
152	152	All users designated to this Client are loaded here.
153		-
	143	+\\
154	154
155	155	**Investment Policies**
156	156
157	157	The investment policies are the actual investment contracts between the Fund and the Investment Manager. The setup of the Investment Policies is performed at a System Settings Level.
158	158
159		-
160	160	**Investment Products**
161	161
162	162	The Investment Products are the investments that are owned by members of the Fund and are specific to the Parent. The Investment Products are reflected on all member related correspondence.
163	163
164		-
165	165	**Risk Policies**
166	166
167	167	The setup of the Risk Policy is performed at a Parent Level. Each Risk Type e.g., GLA, PHI etc. necessitates a separate Risk Policy. At month end, the system will calculate risk premiums according to the Policy setup. Risk Benefits are also calculated accordingly.
168	168
169		-
170	170	**Client Attachments**
171	171
172	172	Client Attachments apply to Insured Arrangements only. The Client Attachments screen allows Users to link common risk policies to various clients.
173	173
174		-
175	175	**Communication Management**
176	176
177	177	A virtual filing component of the system which allows for storage of documents at a Parent, Client or Member level. Various Document Types can trigger workflow processes dependent on the setup of the Document Types via the Administration Menu of the Everest System.
178	178
179		-
180	180	**Workflow**
181	181
182	182	This section reflects all Workflow Items in progress for the selected User.
183	183
184		-
185	185	**Workflow Administration**
186	186
187	187	This is a monitoring component which allows management to view the status of all workflow items that have been initiated.
188	188
189	189
190		-(% style="break-before: page; text-align: center;" %)
191		-== (% style="color:#2980b9" %)**Member Menu**(%%) ==
	174	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Member Menu
192	192
193	193
194		-(% style="text-align:center" %)
195		-[[image:Everest.NET - Overview_html_768e893bf462a3bb.png||height="auto" width="auto"]]
	177	+[[image:Everest.NET - Overview_html_768e893bf462a3bb.png||height="96" width="179"]]
196	196
197	197
198	198	**Search**
...	...	@@ -199,130 +199,113 @@
199	199
200	200	Select this item to Search all members in the selected Client. Numerous methods of Searching for Members exist – these are elaborated later in this document.
201	201
202		-
203	203	**Add a new member**
204	204
205	205	This process should rather be performed via a Member Data Import however the functionality of adding a member manually does exist.
206	206
207		-
208	208	**Tax Form Management**
209	209
210	210	This section of the Everest System records all information required for tax applications and PAYE reconciliation purposes. Tax applications are validated and populated via a workflow process and are merely uploaded to SARS via this section. In addition, all cancelled directives are recorded and uploaded to SARS.
211	211
212	212
213		-(% style="break-before: page; text-align: center;" %)
214		-== (% style="color:#2980b9" %)**Batches Menu**(%%) ==
215	215
216	216
217		-(% style="text-align:center" %)
218		-[[image:Everest.NET - Overview_html_1ee9981fa6b9512d.png||height="auto" width="auto"]]
	195	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Batches Menu
219	219
220	220
	198	+[[image:Everest.NET - Overview_html_1ee9981fa6b9512d.png||height="170" width="187"]]
	199	+
221	221	**Batch Management**
222	222
223	223	Any process which requires calculation or extraction of data is termed a Batch. All processes whether they be importing/exporting of data, report extraction or workflow processes are performed via this section.
224		-
	203	+\\
225	225
226	226	**Reverse Batch Jobs**
227	227
228	228	At Management level, certain Batch jobs can be reversed via this component.
229	229
	209	+**Accounts**
230	230
231		-(% style="color:#2980b9" %)**Accounts**
	211	+[[image:Everest.NET - Overview_html_7fe4dec1b1eead99.png||height="193" width="423"]]
232	232
233		-(% style="text-align:center" %)
234		-[[image:Everest.NET - Overview_html_7fe4dec1b1eead99.png||height="auto" width="auto"]]
235		-
236		-
237	237	**Contribution Run**
238	238
239	239	This section, which can be run at a Parent or Client level, allows for the calculation of the month end accruals. A report is produced, and all data is held in a Temporary table until such time as the process is confirmed below. Paypoint or Employer Group contribution runs can be accommodated at a Client level.
240	240
241		-
242	242	**Member Contribution Run**
243	243
244	244	This item allows for the calculation of month end accruals for an individual member and is usually used on an ad hoc basis. A report is produced, and all data is held in a Temporary table until the process is confirmed below.
245	245
246		-
247	247	**Establishment Contribution Run**
248	248
249	249	This item allows for the calculation of month end accruals for an Establishment. A report is produced, and all data is held in a Temporary table until the process is confirmed below.
250	250
251		-
252	252	**Loan Update**
253	253
254	254	For direct housing loans, this item calculates the month end repayments expected. A report is produced, and all data is held in a Temporary table until such time as the process is confirmed below.
255	255
256		-
257	257	**Member Payments Update**
258	258
259	259	This batch performs the payment calculations for pensioners and generates a preliminary report for a month. A report is produced, and all data is held in a Temporary table until the process is confirmed below.
260	260
	233	+**Confirm Accounts**
261	261
262		-(% style="color:#2980b9" %)**Confirm Accounts**
	235	+[[image:Everest.NET - Overview_html_996c6f871b99170f.png||height="222" width="380"]]
263	263
264		-(% style="text-align:center" %)
265		-[[image:Everest.NET - Overview_html_996c6f871b99170f.png||height="auto" width="auto"]]
266	266
267		-
268		-
269	269	**Client Contributions**
270	270
271	271	This item effectively transfers the data from a Temporary Table of the Parent or Client (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
272	272
273		-
274	274	**Paypoint Contributions**
275	275
276	276	This item effectively transfers the data from a Temporary Table of the Paypoint (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
277	277
278		-
279	279	**Employer Contributions**
280	280
281	281	This item effectively transfers the data from a Temporary Table of the Employer Group (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
282	282
283		-
284	284	**Loan Payments**
285	285
286	286	This item effectively transfers the data from a Temporary Table (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
287		-
	253	+\\
288	288
289	289	**Member Payments**
290	290
291	291	This item effectively transfers the data from a Temporary Table (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
292		-
	258	+\\
293	293
294	294	**Query Contribution Run**
295	295
296	296	Generates a Management Report reflecting the status of all contribution runs.
297		-
	263	+\\
298	298
299	299
300		-(% style="break-before: page; text-align: center;" %)
301		-== (% style="color:#2980b9" %)**Accounts Menu**(%%) ==
302	302
303	303
304		-(% style="text-align:center" %)
305		-[[image:Everest.NET - Overview_html_390661347a978792.png||height="auto" width="auto"]]
	268	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] Accounts Menu
306	306
307	307
	271	+[[image:Everest.NET - Overview_html_390661347a978792.png||height="463" width="605"]]
308	308
309		-(% style="break-before: page; text-align: center;" %)
310		-== (% style="color:#2980b9" %)**People Menu**(%%) ==
311	311
312	312
313		-(% style="text-align:center" %)
314		-[[image:Everest.NET - Overview_html_56bdb1a2aeadd3cf.png||height="auto" width="auto"]]
315	315
316	316
	277	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] People Menu
	278	+
	279	+\\
	280	+
	281	+[[image:Everest.NET - Overview_html_56bdb1a2aeadd3cf.png||height="100" width="139"]]
	282	+
317	317	**Search**
318	318
319	319	This item records all People in the database. Users and Contacts are also loaded on this screen. Each individual record has a unique system generated System Number to avoid duplication of records. The search functionality is dealt with under the “**Search Function**” component of this document.
320	320
321		-
322	322	**Client Contacts**
323	323
324	324	All Client specific Contacts should be linked and maintained here.
325		-
	290	+\\
326	326
327	327	**Client Access**
328	328
...	...	@@ -329,200 +329,215 @@
329	329	This section provides a list of all Users and the Clients that they have access to. Additional Access permissions can be granted at this level to either a specific client or a group of clients.
330	330
331	331
332		-(% style="break-before: page; text-align: center;" %)
333		-== (% style="color:#2980b9" %)**Other Menu**(%%) ==
334	334
	298	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Other Menu
335	335
336		-(% style="text-align:center" %)
337		-[[image:Everest.NET - Overview_html_5821e9f1d972c5eb.png||height="auto" width="auto"]]
338	338
	301	+
	302	+[[image:Everest.NET - Overview_html_5821e9f1d972c5eb.png||height="196" width="158"]]
	303	+
339	339	**Factor Types**
340	340
341	341	These apply to Defined Benefit arrangements only and is used in the calculation of Actuarial Reserve Benefits.
342	342
343		-
344	344	**Factors**
345	345
346	346	These apply to Defined Benefit arrangements only and is used in the calculation of Actuarial Reserve Benefits.
347	347
348		-
349	349	**Decrement Types**
350	350
351	351	These apply to Defined Benefit arrangements only and is used in the calculation of Actuarial Reserve Benefits.
352	352
353		-
354	354	**Decrements**
355	355
356	356	These apply to Defined Benefit arrangements only and is used in the calculation of Actuarial Reserve Benefits.
357	357
358		-
359	359	**Vesting Tables**
360	360
361	361	This component allows for the insertion of Vesting Scales.
362	362
363		-
364	364	**Commission Scales**
365	365
366	366	This item is specific to Insured arrangements only and allows for the calculation of Broker commission.
367	367
368		-
369	369	**LOA Scales**
370	370
371	371	Allows for the insertion of LOA scales.
372	372
	332	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="638"]] Shortcuts Menu
373	373
374		-(% style="break-before: page; text-align: center;" %)
375		-== (% style="color:#2980b9" %)**Shortcuts Menu**(%%) ==
376	376
	335	+[[image:Everest.NET - Overview_html_e82a26de123bb9a4.png||height="165" width="571"]]
377	377
378		-(% style="text-align:center" %)
379		-[[image:Everest.NET - Overview_html_e82a26de123bb9a4.png||height="auto" width="auto"]]
	337	+This item allows the User to ‘save’ all Batches required on a frequent basis. Essentially, once ‘saved’, it is a shortcut to the Batch Management screen for the Batches selected in this setup.
380	380
381	381
382		-This item allows the User to ‘save’ all Batches required on a frequent basis. Essentially, once ‘saved’, it is a shortcut to the Batch Management screen for the Batches selected in this setup.
383	383
384	384
385		-(% style="break-before: page; text-align: center;" %)
386		-== (% style="color:#2980b9" %)**Administration Menu**(%%) ==
387	387
388	388
389		-Documented below are the most commonly used menus only.
390	390
391	391
392		-=== (% style="color:#2980b9" %)**Note Settings**(%%) ===
393	393
394	394
395		-(% style="text-align:center" %)
396		-[[image:Everest.NET - Overview_html_7aa896c78f7b93a8.png||height="auto" width="auto"]]
397	397
398	398
399	399
	351	+
	352	+
	353	+
	354	+
	355	+
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	357	+
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	359	+
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	361	+
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	369	+
	370	+
	371	+
	372	+
	373	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="640"]] Administration Menu
	374	+
	375	+Documented below are the most commonly used menus only.
	376	+
	377	+**Note Settings**
	378	+
	379	+
	380	+[[image:Everest.NET - Overview_html_7aa896c78f7b93a8.png||height="218" width="352"]]
	381	+
	382	+
	383	+
400	400	**System Parameters**
401	401
402	402	The System Parameters allow for Administration House customisation used in data validation e.g., Salary Max Increase Percentage etc.
403	403
404		-
405	405	**Client Note Variables**
406	406
407	407	The Note Type is loaded under “**Descriptions**”. These will pull through in the Client Menu under Details when loading a specific note. System Reports reflecting these automated notes can be generated.
408	408
409		-
410	410	**Member Notes Variables**
411	411
412	412	The Note Types reflected here are recorded in the Notes hyperlink of a member record and can trigger exceptions to the relevant workflows validated. System Reports reflecting these automated notes can be generated.
413	413
414	414
415		-=== (% style="color:#2980b9" %)**Financial Settings**(%%) ===
416	416
417		-(% style="text-align:center" %)
418		-[[image:Everest.NET - Overview_html_83a27e71f9fea658.png||height="auto" width="auto"]]
419	419
420	420
	400	+
	401	+
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	403	+
	404	+
	405	+
	406	+
	407	+
	408	+
	409	+
	410	+
	411	+
	412	+**Financial Settings**
	413	+
	414	+[[image:Everest.NET - Overview_html_83a27e71f9fea658.png||height="308" width="375"]]
	415	+
421	421	**System Bank Accounts**
422	422
423	423	All Bank Accounts (Creditor Payees) utilised throughout the system are loaded here. The Accounts can be categorised into Adhoc Accounts, Risk Accounts, Administration Costs etc.
424	424
425		-
426	426	**Banks**
427	427
428	428	All banks and branch codes are preloaded. When loading new details ensure that the branch does not already exist.
429	429
430		-
431	431	**Bank System Settings**
432	432
433	433	All banks and branch codes are preloaded. When loading new details ensure that the branch does not already exist.
434	434
435		-
436	436	**Payment Authorisation Groups**
437	437
438	438	The system allows for the authorization of payments. The Group Names are set up in this field.
439	439
440		-
441	441	**Insurers**
442	442
443	443	Insurers are pre-loaded. Always keep information up to date.
444	444
445		-
446	446	**Reassurers**
447	447
448	448	Risk Reassurers can be listed in Everest. Always keep information up to date.
449	449
	440	+**Investment Houses and Products  **
450	450
451		-**Investment Houses and Products**
452		-
453	453	The investment houses and their corresponding products must be loaded here.
454	454
455		-
456	456	**Investment Flows**
457	457
458	458	In most cases the information required here will not change as the flow of assets can only be reflected as “disinvestment” and “investment”.
459	459
460		-
461	461	**Investment Classes**
462	462
463	463	The Investment Classes are preloaded and can be used for reporting purposes.
464	464
465	465
	453	+
466	466	**Journal Entries**
467	467
468	468	In most cases, accounting transactions are automated by the system and these transactions have corresponding ledger items with descriptions written up in the general ledger. In certain instances, the transactions are not automated by a specific process which necessitates the writing up of a journal entry. In this instance, the journal entries are mapped here.
469	469
470		-
471	471	**Global Accounts**
472	472
473	473	The global accounts are reserve accounts set up at a System level and will filter through to the respective Parents.
474	474
475	475
476		-=== (% style="color:#2980b9" %)**Static Settings**(%%) ===
	463	+**Static Settings**
477	477
478		-(% style="text-align:center" %)
479		-[[image:Everest.NET - Overview_html_60aa2d57550ec664.png||height="auto" width="auto"]]
	465	+[[image:Everest.NET - Overview_html_60aa2d57550ec664.png||height="505" width="309"]]
480	480
481		-
482	482	**Expense Types**
483	483
484	484	All Expense Types are entered here. These Expense Types will be used in the calculation of month end expenses.
485	485
486		-
487	487	**Dependent Types**
488	488
489	489	All Dependent Types are entered here. These Dependent Types will be used in the calculation of month end expenses.
490	490
491	491
	476	+
492	492	**Document Management Categories**
493	493
494	494	The document management categories are effectively the “files” into which correspondence will be placed. Each Administration House should customise their Document Management Categories.
495	495
496		-
497	497	**Batch Details**
498	498
499	499	This item reflects a list of all executable Batches and associated permissions.
500		-
	484	+\\
501	501
502	502	**Contact Types**
503	503
504	504	A list of all Contact Types should be loaded. These Contact Types will be used for system generated correspondence as well as in the Client Contact Database.
505	505
506		-
507	507	**Salary Frequencies**
508	508
509	509	All salary frequencies e.g., monthly, weekly etc. have been preloaded and therefore this item is merely reflected for information purposes.
510	510
511		-
512	512	**Fund Types**
513	513
514	514	All fund types e.g., Pension Funds, Provident Funds, Investment Funds etc. will be input here and will be displayed under the “Select a Client” block in the upper left-hand corner of the screen.
515	515
516		-
517	517	**Exit Types**
518	518
519	519	The exit types are descriptions of the various forms of benefit types e.g., Withdrawal, Death-in-service etc.
520	520
521		-
522	522	**Single Premium Types**
523	523
524	524	The Single Premium Types are Money Types used for importing of member values. All Single Premium Types must be classified as follows:
525		-
	505	+\\
526	526
527	527	Employer/Employee/Special
528	528
...	...	@@ -529,123 +529,130 @@
529	529	Taxable/Non-Taxable
530	530
531	531	Repeatable/Non-Repeatable
532		-
	512	+\\
533	533
534	534	Each Administration House should set up and maintain their Single Premium Types.
535	535
536		-
537	537	**Payment Types**
538	538
539	539	The Payment Types loaded here apply to all Pension and Trust Payments.
540		-
	519	+\\
541	541
542	542	**Loan Fee Details**
543	543
544	544	All Details regarding the Direct Housing Loan Fees are recorded here.
545		-
	524	+\\
546	546
547	547	**VAT Rates**
548	548
549	549	Legislated VAT Rates are recorded here.
550		-
	529	+\\
551	551
552	552	**PAYE Tables**
553	553
554	554	Legislated PAYE Tables are recorded here and are used for Pension Payments made via the system.
555	555
556		-
557	557	**Task Types**
558	558
559	559	The various task types are recorded, together with the frequency of the task.
560		-
	538	+\\
561	561
562	562	**Client Categories**
563	563
564	564	The Client Categories function allows for the display of Clients under the “Select a Client” display as per the Category setup. It allows for easy access of information e.g., clients who belong to an approved or unapproved scheme etc. The various Client Categories should be specified here.
565	565
566		-
567	567	**Client Groups**
568	568
569	569	The Client Groups function can be utilised where a Client has different Fund types e.g. Pension Fund, Provident Fund and a Risk Fund. The grouping allows for all the Fund types to be combined for purposes of reporting etc. The various Client Groups should be specified here.
570	570
571		-
572	572	**Client Business Groups**
573	573
574	574	The Client Business Groups function allows for the grouping of Clients for viewing and reporting purposes. The new groupings are easily viewed under the “**Select a Client**” display. The various Client Business Groups should be specified here.
575	575
576		-
577	577	**Industries**
578	578
579	579	This field allows for data to be reported on at an Industry Level. Should this be required, complete the Industry listing here.
580	580
581		-
582	582	**Regions**
583	583
584	584	This field allows for data to be regionalised for reporting purposes. Should this be required, complete the Region listing here.
585	585
586		-
587	587	**Job Descriptions**
588	588
589	589	This field allows for job descriptions to be reported on. Should this be required, complete the job description listing here.
590	590
591		-
592	592	**Client Access Groups**
593	593
594	594	The Client Access Group function essentially allows for the granting of access of Client Groups to users. Once Clients have been allocated to the various Client Access Groups, users will be given access to one or more of the Groups, which have been set up. The various Client Access Groups should be specified here.
595	595
	568	+**Workflow Groups**
596	596
597		-=== (% style="color:#2980b9" %)**Workflow Groups**(%%) ===
	570	+[[image:Everest.NET - Overview_html_25397025a72b1de5.png||height="187" width="139"]]
598	598
599		-(% style="text-align:center" %)
600		-[[image:Everest.NET - Overview_html_25397025a72b1de5.png||height="auto" width="auto"]]
	572	+A Workflow models the Administration House’s business processes (with validations) and records them in a step-by-step process on the system. All workflow processes are listed here, and this section details each step of the process selected.
601	601
	574	+**Workflow People**
602	602
603		-A Workflow models the Administration House’s business processes (with validations) and records them in a step-by-step process on the system. All workflow processes are listed here, and this section details each step of the process selected.
	576	+[[image:Everest.NET - Overview_html_273fd31c1c2dff4a.png||height="178" width="136"]]
604	604
	578	+The workflow people are effectively the personnel involved in any one of the steps of the process, whether it be an administrator, a cheque signatory etc.
605	605
606		-=== (% style="color:#2980b9" %)**Workflow People**(%%) ===
	580	+**User Levels**
607	607
608		-(% style="text-align:center" %)
609		-[[image:Everest.NET - Overview_html_273fd31c1c2dff4a.png||height="auto" width="auto"]]
	582	+[[image:Everest.NET - Overview_html_2c67a45eafc4f5ee.png||height="172" width="130"]]
610	610
	584	+The User levels effectively defines who has access to viewing and or editing of the various components on the Everest System.
611	611
612		-The workflow people are effectively the personnel involved in any one of the steps of the process, whether it be an administrator, a cheque signatory etc.
613	613
614	614
615		-=== (% style="color:#2980b9" %)**User Levels**(%%) ===
616	616
617		-(% style="text-align:center" %)
618		-[[image:Everest.NET - Overview_html_2c67a45eafc4f5ee.png||height="auto" width="auto"]]
619	619
620		-The User levels effectively defines who has access to viewing and or editing of the various components on the Everest System.
621	621
622	622
623		-(% style="break-before: page; text-align: center;" %)
624		-== (% style="color:#2980b9" %)**Shortcut Icons**(%%) ==
625	625
626		-**Shortcuts to the relevant Menu Paths.**
627	627
628		-(% style="text-align:center" %)
629		-[[image:Everest.NET - Overview_html_b13e9a8f50fc1238.png||height="auto" width="auto"]]
630	630
631		-(% style="text-align:center" %)
632		-[[image:Everest.NET - Overview_html_9a08478fbbddb66d.png||height="auto" width="auto"]]
633	633
634		-(% style="text-align:center" %)
635		-[[image:Everest.NET - Overview_html_a80fb56e2717e0b2.png||height="133" width="601"]]
636	636
637	637
638		-(% style="break-before: page; text-align: center;" %)
639		-== (% style="color:#2980b9" %)**Search Function**(%%) ==
640	640
641	641
642		-Once membership has been imported, numerous methods of Searching for Members exist. We have documented the various scenarios:
643	643
644		-=== ===
645	645
646		-=== (% style="color:#2980b9" %)**Searching for “People” across the Entire Database**(%%) ===
647	647
648	648
	604	+
	605	+
	606	+
	607	+
	608	+
	609	+
	610	+
	611	+
	612	+
	613	+
	614	+
	615	+
	616	+
	617	+
	618	+
	619	+
	620	+
	621	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] Icons
	622	+
	623	+**Shortcuts to the relevant Menu Paths.**
	624	+
	625	+[[image:Everest.NET - Overview_html_b13e9a8f50fc1238.png||height="264" width="397"]] [[image:Everest.NET - Overview_html_9a08478fbbddb66d.png||height="270" width="409"]] [[image:Everest.NET - Overview_html_a80fb56e2717e0b2.png||height="101" width="454"]]
	626	+
	627	+
	628	+
	629	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] Search Function
	630	+
	631	+
	632	+Once membership has been imported, numerous methods of Searching for Members exist. We have documented the various scenarios:
	633	+
	634	+**Searching for “People” across the Entire Database**
	635	+
649	649	All Users, Members, Contacts etc. have one unique identifiable “**People**” record on the database. This is effectively where all static information relating to that person is held. One “**People**” record per individual should exist and any static data changes made at this level will automatically filter through to the member record (should the individual be a member of a Fund as well). In many instances, the individual will have a “People” record only and not necessarily a Member record as well. An example of this would be a Risk Contact who necessitates a “**People**” record for record keeping and contact purposes but will not necessitate a Member record as the individual is not a member of a Fund on the system.
650	650
651	651	To search for an individual over the entire people database, proceed as follows:
...	...	@@ -653,184 +653,154 @@
653	653	**In the Search Notepad, on the bottom left hand corner of the screen, type either the Surname, Name, EE No/Company No, System No or ID Number. Click on the People Menu and then click Search.**
654	654
655	655
656		-(% style="text-align:center" %)
657		-[[image:Everest.NET - Overview_html_5a8af4d79db43e5f.png||height="auto" width="auto"]]
	643	+[[image:Everest.NET - Overview_html_5a8af4d79db43e5f.png||height="309" width="490"]]
658	658
659		-
660	660	Once the individual has been located, the following screen will appear.
661	661
662		-(% style="text-align:center" %)
663		-[[image:Everest.NET - Overview_html_4a33bbbb0ec8e525.png||height="auto" width="auto"]]
	647	+[[image:Everest.NET - Overview_html_4a33bbbb0ec8e525.png||height="97" width="636"]]
664	664
665		-
666	666	By clicking on the __view__ hyperlink, all static information loaded for the individual will be displayed**. **For members, the information listed here would have been imported via the Member Import (detailed in the first section of this document).
667	667
668	668	For all individuals, other than Members, ensure that the Designation (at the bottom of the screen) has been flagged accordingly. This component allows for the filtering of “**People**” records available within other screens.
669	669
670		-(% style="text-align:center" %)
671		-[[image:Everest.NET - Overview_html_fe052391e5f663da.png||height="auto" width="auto"]]
	653	+[[image:Everest.NET - Overview_html_fe052391e5f663da.png||height="376" width="636"]]
672	672
673	673
674	674	By clicking on the Fund Information Tab, a record of the Fund/s to whom this individual belongs will be displayed. This example reflects that the individual has only a “**People**” record and **not** a Member record. The above example is not a member of any of the Funds under administration on the System. This individual is merely a Contact, whether she is a Principal Officer to the Fund or Client Contact etc.
675	675
676		-(% style="text-align:center" %)
677		-[[image:Everest.NET - Overview_html_a148d24ce82192f7.png||height="auto" width="auto"]]
	658	+[[image:Everest.NET - Overview_html_a148d24ce82192f7.png||height="58" width="571"]]
678	678
679		-
680	680	Should a Fund Membership record exist, the User is able to locate the member within the selected Client as identified later in the document.
681	681
	662	+**Searching for a Client**
682	682
683		-=== (% style="color:#2980b9" %)**Searching for a Client**(%%) ===
	664	+To Search for a client on the Database, proceed as follows:
684	684
	666	+[[image:Everest.NET - Overview_html_a7bf5244f230b5e6.png||height="202" width="636"]] [[image:Everest.NET - Overview_html_6c51e644c4f624a.png||height="275" width="636"]]
685	685
686		-To Search for a client on the Database, proceed as follows:
	668	+1. **Searching for Members within a Specific Client**
687	687
688		-(% style="text-align:center" %)
689		-[[image:Everest.NET - Overview_html_a7bf5244f230b5e6.png||height="auto" width="auto"]]
	670	+Once the Client has been located (as above) the user is able to search for members within the selected Client**. **To Search for members within the specific Client, proceed as follows:
690	690
	672	+[[image:Everest.NET - Overview_html_19f8c03b621b2ccc.png||height="211" width="582"]]
691	691
692		-(% style="text-align:center" %)
693		-[[image:Everest.NET - Overview_html_6c51e644c4f624a.png||height="auto" width="auto"]]
	674	+Once the individual has been located, the following screen will appear.
694	694
695	695
696		-=== (% style="color:#2980b9" %)**Searching for Members**(%%) ===
	677	+[[image:Everest.NET - Overview_html_3bfbafb577baed77.png||height="102" width="636"]]
697	697
698	698
699		-==== **A. Searching for Members within a Specific Client** ====
	680	+1. **Searching for a list of all Members within the Specific Client**
700	700
	682	+Should the User wish to locate all members within the specific Client, proceed as follows:
701	701
702		-Once the Client has been located (as above) the user is able to search for members within the selected Client**. **To Search for members within the specific Client, proceed as follows:
	684	+[[image:Everest.NET - Overview_html_cf1060b464bbc73d.png||height="203" width="566"]]
703	703
704		-(% style="text-align:center" %)
705		-[[image:Everest.NET - Overview_html_19f8c03b621b2ccc.png||height="auto" width="auto"]]
	686	+[[image:Everest.NET - Overview_html_40a9ad0b46370ede.png||height="360" width="578"]]
706	706
707		-Once the individual has been located, the following screen will appear.
	688	+** **
708	708
	690	+1. **Searching for an Individual Member within the Member Listing from (B) above**
709	709
710		-(% style="text-align:center" %)
711		-[[image:Everest.NET - Overview_html_3bfbafb577baed77.png||height="auto" width="auto"]]
	692	+Should the User wish to locate an individual member within the list of members (as documented above), proceed as follows:
712	712
	694	+[[image:Everest.NET - Overview_html_f163edc01ef2138c.png||height="231" width="618"]]
713	713
714	714
715		-==== **B.** **Searching for a list of all Members within the Specific Client** ====
	697	+[[image:Everest.NET - Overview_html_bcc2a42eae0d5c2f.png||height="111" width="636"]]
716	716
717	717
718		-Should the User wish to locate all members within the specific Client, proceed as follows:
719	719
720		-(% style="text-align:center" %)
721		-[[image:Everest.NET - Overview_html_cf1060b464bbc73d.png||height="auto" width="auto"]]
722	722
723		-(% style="text-align:center" %)
724		-[[image:Everest.NET - Overview_html_40a9ad0b46370ede.png||height="auto" width="auto"]]
725	725
726	726
727		-==== **C. Searching for an Individual Member within the Member Listing from (B) above** ====
728	728
729	729
730		-Should the User wish to locate an individual member within the list of members (as documented above), proceed as follows:
731	731
732		-(% style="text-align:center" %)
733		-[[image:Everest.NET - Overview_html_f163edc01ef2138c.png||height="auto" width="auto"]]
734	734
735	735
736		-(% style="text-align:center" %)
737		-[[image:Everest.NET - Overview_html_bcc2a42eae0d5c2f.png||height="auto" width="auto"]]
738	738
739	739
740	740
741		-(% style="break-before: page; text-align: center;" %)
742		-== (% style="color:#2980b9" %)**Everest Abbreviations/Glossary**(%%) ==
743	743
744	744
745		-**Accum :** Accumulated interest rate
746	746
747		-**basis : **Actuarial Basis
748	748
749		-**ben : **Member Beneficiaries
750	750
751		-**Client : **The term “**Client**” refers to all** **participating employers belonging to the “**Parent**”.
752	752
753		-**Cflo :** Cash Flow
754	754
755		-**cons :** Member contribution details
756	756
757		-**DJC :** Date Joined Company
758	758
759		-**DJF :** Date Joined Fund
	721	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] Everest Abbreviations/Glossary
760	760
761		-**DOX :** Date of Exit
762	762
763		-**DPS :** Date of pensionable service
	724	+**Everest Abbreviations / Glossary**
764	764
765		-**EE :** Employee
	726	+Accum : Accumulated interest rate
766	766
767		-**ER :** Employer
	728	+basis : Actuarial Basis
768	768
769		-**elig :** Eligibility
	730	+ben : Member Beneficiaries
770	770
771		-**exit :** Member Exit Details
	732	+Client** **:** **The term “**Client**” refers to all** **participating employers belonging to the “**Parent**”.
772	772
773		-**exp :** Client Expenses
	734	+Cflo : Cash Flow
774	774
775		-**FCL :** Free Cover Limit
	736	+cons : Member contribution details
776	776
777		-**invest :** Investment Mandate Details
	738	+DJC : Date Joined Company
778	778
779		-**loans : **Member Loans
	740	+DJF : Date Joined Fund
780	780
781		-**med : **Member Medical Details
	742	+DOX : Date of Exit
782	782
783		-**notes : **Member Notes
	744	+DPS : Date of pensionable service
784	784
785		-**Parent : **Simplistically, the term “**Parent**” refers to the main legal entity of the Fund i.e. an Umbrella Fund Arrangement or Free-Standing Arrangement.
	746	+EE : Employee
786	786
787		-**pmt :** Member Payments
	748	+ER : Employer
788	788
789		-**Policy :** Actual investment policy
	750	+elig : Eligibility
790	790
791		-**Product :** The Investment Products are the investments that are owned by members of the Fund and are specific to the Parent.
	752	+exit : Member Exit Details
792	792
793		-**RFT :** Retirement Fund Tax
	754	+exp : Client Expenses
794	794
795		-**risk :** Member Risk Details
	756	+FCL : Free Cover Limit
796	796
797		-**sals :** Member Salary Details
	758	+invest : Investment Mandate Details
798	798
799		-**single :** Member Single Premium Details
	760	+loans : Member Loans
800	800
801		-**trans :** Member Transactions
	762	+med : Member Medical Details
802	802
803		-**wf : **Workflows
	764	+notes : Member Notes
804	804
	766	+Parent** : **Simplistically, the term “**Parent**” refers to the main legal entity of the Fund i.e. an Umbrella Fund Arrangement or Free-Standing Arrangement.
805	805
806		-(% style="break-before: page; text-align: center;" %)
807		-== (% style="color:#2980b9" %)**Disclaimer and Copyright**(%%) ==
	768	+pmt : Member Payments
808	808
	770	+Policy : Actual investment policy
809	809
810		-(% style="color:#2980b9" %)**DISCLAIMER**
	772	+Product : The Investment Products are the investments that are owned by members of the Fund and are specific to the Parent.
811	811
812		-Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.
	774	+RFT : Retirement Fund Tax
813	813
814		-In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.
	776	+risk : Member Risk Details
815	815
816		-EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.
	778	+sals : Member Salary Details
817	817
818		-Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.
	780	+single : Member Single Premium Details
819	819
	782	+trans : Member Transactions
820	820
821		-(% style="color:#2980b9" %)**COPYRIGHT**
	784	+wf : Workflows
822	822
823		-This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.
824	824
825	825
826		-EBSphere (Pty) Limited
827	827
828		-P.O. Box 785803
829	829
830		-Sandton
831	831
832		-2146
833	833
834	834
835		-(% style="text-align:center" %)
836		-[[image:Everest User Manuals.4\. Fund Setup.Adding a New Client.Paypoints.WebHome@EBSphere_RGB Small.jpg]]
	793	+