Summary

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Details

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Content

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1		-(% style="text-align: center;" %)
2		-(% style="color:#2980b9; font-size:28px" %)**BASIC OVERVIEW OF EVEREST APPLICATION**
	1	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="640"]] Log in Procedure
3	3
4	4
	4	+To logon to the Everest System, double click on the Everest.NET icon on your desktop.
5	5
6		-(% style="text-align: center;" %)
7		-(% style="color:#2980b9" %)**BY**
	6	+[[image:Everest.NET - Overview_html_f517cc6e602bf36.png||height="84" width="71"]]\\
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9	9
10	10
11		-(% style="text-align:center" %)
12		-[[image:Everest User Manuals.4\. Fund Setup.Adding a New Client.Paypoints.WebHome@EBSphere_RGB Small.jpg||height="128" width="463"]]
13	13
14	14
15		-(% class="box infomessage" %)
16		-(((
17		-(% style="text-align: center;" %)
18		-(% style="color: rgb(41, 128, 185); font-size: 20px" %)**Table of Contents**(%%)
19	19
20		-{{toc/}}
21	21
22		-
23		-)))
	14	+The user will need to select the **Database** they want to connect to by selecting from the dropdown. The user will then need to complete the **Username** and **Password** before clicking on the “**Login”** button.
24	24
25	25
26		-(% style="text-align: center;" %)
27		-== (% style="color:#2980b9" %)**Log in Procedure**(%%) ==
	17	+[[image:Everest.NET - Overview_html_1e4a55981b4bde6.png||height="357" width="469"]]
28	28
29	29
30		-To logon to the Everest System, double click on the Everest.NET icon on your desktop.
	20	+Once the password has been entered, the system will validate the Regional Settings of the User’s machine. Should the Date format be incorrect i.e., __**NOT**__** dd/mm/yyyy, **a prompt will appear requesting whether this change must be made now or at a later stage.
31	31
32		-(% style="text-align:center" %)
33		-[[image:Everest.NET - Overview_html_f517cc6e602bf36.png||height="84" width="71"]]
34	34
	23	+Click on “**OK**”.
35	35
36		-The user will need to select the **Database** they want to connect to by selecting from the dropdown. The user will then need to complete the **Username** and **Password** before clicking on the “**Login”** button.
37	37
38	38
39		-(% style="text-align:center" %)
40		-[[image:Everest.NET - Overview_html_1e4a55981b4bde6.png||height="357" width="469"]]
41	41
42	42
43		-Once the password has been entered, the system will validate the Regional Settings of the User’s machine. Should the Date format be incorrect i.e., __**NOT**__** dd/mm/yyyy, **a prompt will appear requesting whether this change must be made now or at a later stage.
44	44
45	45
46		-Click on “**OK**”.
47	47
	32	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="642"]] Basic Screen Design
48	48
49		-(% style="text-align: center;" %)
50		-== (% style="color:#2980b9" %)**Basic Screen Design**(%%) ==
51	51
52	52
	36	+[[image:Everest.NET - Overview_html_7e63438146e5242c.gif||alt="Shape2"]] [[image:Everest.NET - Overview_html_7e63438146e5242c.gif||alt="Shape1"]] [[image:Everest.NET - Overview_html_74c837ad8bf97e9f.png||height="532" width="627"]]
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54		-(% style="text-align:center" %)
55		-[[image:Everest.NET - Overview_html_74c837ad8bf97e9f.png||height="532" width="627"]]
56	56
57	57
58	58
59		-(% style="text-align: center;" %)
60		-== (% style="color:#2980b9" %)**Parent vs. Client vs. Members**(%%) ==
61	61
62	62
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	49	+
	50	+
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	53	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Parent vs. Client vs. Members
	54	+
63	63	Simplistically, the term “**Parent**” refers to the main legal entity of the Fund i.e. an Umbrella Fund Arrangement or the Free-Standing Arrangement.
64	64
65	65	The term “**Client**” refers to all** **participating employers belonging to the Parent.
...	...	@@ -67,7 +67,6 @@
67	67	All Parents with their respective Clients belong to various folders i.e., Provident Funds, Pension Funds, Terminated Funds (as shown below) etc.
68	68
69	69
70		-(% style="text-align:center" %)
71	71	[[image:Everest.NET - Overview_html_9632a02633cd0127.png||height="265" width="576"]]
72	72
73	73
...	...	@@ -77,28 +77,34 @@
77	77	In summary, the hierarchy of the Fund is as follows:
78	78
79	79
80		-(% style="text-align:center" %)
81	81	[[image:Everest.NET - Overview_html_d62cf62f29aad0ee.png||height="643" width="347"]]
82	82
83	83
84		-(% style="text-align: center;" %)
85		-== (% style="color:#2980b9" %)**Client Menu**(%%) ==
86	86
87	87
88		-(% style="text-align:center" %)
89		-[[image:Everest.NET - Overview_html_258ac681bc465669.png||height="532" width="215"]]
90	90
91	91
92	92
93		-**Add a new Parent **
94	94
95		-Used to add a new Parent to the database.
96		-
97	97
	81	+
	82	+
	83	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Client Menu
	84	+
	85	+
	86	+
	87	+
	88	+[[image:Everest.NET - Overview_html_258ac681bc465669.png||height="532" width="215"]]
	89	+
	90	+
	91	+
	92	+**Add a new Parent **Used to add a new Parent to the database.
	93	+\\
	94	+
98	98	**Add a new Client**
99	99
100	100	Used to add a Participating Employer to an existing Parent.
101		-
	98	+\\
102	102
103	103	**Establishment List**
104	104
...	...	@@ -105,91 +105,78 @@
105	105	Lists all the Establishments loaded on the database. This section is used to view and or edit details of the respective Establishment.
106	106
107	107
	105	+
108	108	**Parent List**
109	109
110	110	Lists all the Parents loaded on the database. This section is used to view and or edit details of the respective Parent.
111	111
112		-
113	113	**Client Group List**
114	114
115	115	Grouping of two different funds (Hybrid Schemes) for one client, mostly for reporting purposes.
116		-
	113	+\\
117	117
118	118	**Details**
119	119
120	120	This section is used to view and or edit details of the respective Client.
121	121
122		-
123	123	**Client Structure**
124	124
125	125	This section allows for categorisation of membership as per the Rules or Special Rules of the Fund. Normal Retirement Ages, Eligibility Criteria and Expenses are defined per Category of membership. Please note that the expenses referred to in this section relate to **member expenses **which are calculated and accrued from the monthly contribution run.
126	126
127		-
128	128	**Client Defaults**
129	129
130	130	This section allows for the User to default all information at a Category Level thereby alleviating the administrator of data input at a member level. The Defaults are used for Funds where categories have standardised contribution, investment and risk options. The User may choose any combination of these default options. Once defaulted, all data changes must be affected at this level as no changes will be permitted at a member level.
131	131
132		-
133	133	**Client Benefits**
134	134
135	135	This section allows for the setup of benefit structures as per the Rules of the Fund i.e., Withdrawal, Death, Retirement etc.
136	136
137		-
138	138	**Client Global Accounts**
139	139
140	140	These Reserve Accounts are set up at a System level and are only utilised here should Reserve accounts be necessitated.
141	141
	135	+**Paypoints **
142	142
143		-**Paypoints**
144		-
145	145	Paypoint details are loaded via this screen.
146		-
	138	+\\
147	147
148	148	**People Access**
149	149
150	150	All users designated to this Client are loaded here.
151		-
	143	+\\
152	152
153	153	**Investment Policies**
154	154
155	155	The investment policies are the actual investment contracts between the Fund and the Investment Manager. The setup of the Investment Policies is performed at a System Settings Level.
156	156
157		-
158	158	**Investment Products**
159	159
160	160	The Investment Products are the investments that are owned by members of the Fund and are specific to the Parent. The Investment Products are reflected on all member related correspondence.
161	161
162		-
163	163	**Risk Policies**
164	164
165	165	The setup of the Risk Policy is performed at a Parent Level. Each Risk Type e.g., GLA, PHI etc. necessitates a separate Risk Policy. At month end, the system will calculate risk premiums according to the Policy setup. Risk Benefits are also calculated accordingly.
166	166
167		-
168	168	**Client Attachments**
169	169
170	170	Client Attachments apply to Insured Arrangements only. The Client Attachments screen allows Users to link common risk policies to various clients.
171	171
172		-
173	173	**Communication Management**
174	174
175	175	A virtual filing component of the system which allows for storage of documents at a Parent, Client or Member level. Various Document Types can trigger workflow processes dependent on the setup of the Document Types via the Administration Menu of the Everest System.
176	176
177		-
178	178	**Workflow**
179	179
180	180	This section reflects all Workflow Items in progress for the selected User.
181	181
182		-
183	183	**Workflow Administration**
184	184
185	185	This is a monitoring component which allows management to view the status of all workflow items that have been initiated.
186	186
187	187
188		-(% style="text-align: center;" %)
189		-== (% style="color:#2980b9" %)**Member Menu**(%%) ==
	174	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Member Menu
190	190
191	191
192		-(% style="text-align:center" %)
193	193	[[image:Everest.NET - Overview_html_768e893bf462a3bb.png||height="96" width="179"]]
194	194
195	195
...	...	@@ -197,130 +197,113 @@
197	197
198	198	Select this item to Search all members in the selected Client. Numerous methods of Searching for Members exist – these are elaborated later in this document.
199	199
200		-
201	201	**Add a new member**
202	202
203	203	This process should rather be performed via a Member Data Import however the functionality of adding a member manually does exist.
204	204
205		-
206	206	**Tax Form Management**
207	207
208	208	This section of the Everest System records all information required for tax applications and PAYE reconciliation purposes. Tax applications are validated and populated via a workflow process and are merely uploaded to SARS via this section. In addition, all cancelled directives are recorded and uploaded to SARS.
209	209
210	210
211		-(% style="text-align: center;" %)
212		-== (% style="color:#2980b9" %)**Batches Menu**(%%) ==
213	213
214	214
215		-(% style="text-align:center" %)
216		-[[image:Everest.NET - Overview_html_1ee9981fa6b9512d.png||height="170" width="187"]]
	195	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Batches Menu
217	217
218	218
	198	+[[image:Everest.NET - Overview_html_1ee9981fa6b9512d.png||height="170" width="187"]]
	199	+
219	219	**Batch Management**
220	220
221	221	Any process which requires calculation or extraction of data is termed a Batch. All processes whether they be importing/exporting of data, report extraction or workflow processes are performed via this section.
222		-
	203	+\\
223	223
224	224	**Reverse Batch Jobs**
225	225
226	226	At Management level, certain Batch jobs can be reversed via this component.
227	227
	209	+**Accounts**
228	228
229		-(% style="color:#2980b9" %)**Accounts**
230		-
231		-(% style="text-align:center" %)
232	232	[[image:Everest.NET - Overview_html_7fe4dec1b1eead99.png||height="193" width="423"]]
233	233
234		-
235	235	**Contribution Run**
236	236
237	237	This section, which can be run at a Parent or Client level, allows for the calculation of the month end accruals. A report is produced, and all data is held in a Temporary table until such time as the process is confirmed below. Paypoint or Employer Group contribution runs can be accommodated at a Client level.
238	238
239		-
240	240	**Member Contribution Run**
241	241
242	242	This item allows for the calculation of month end accruals for an individual member and is usually used on an ad hoc basis. A report is produced, and all data is held in a Temporary table until the process is confirmed below.
243	243
244		-
245	245	**Establishment Contribution Run**
246	246
247	247	This item allows for the calculation of month end accruals for an Establishment. A report is produced, and all data is held in a Temporary table until the process is confirmed below.
248	248
249		-
250	250	**Loan Update**
251	251
252	252	For direct housing loans, this item calculates the month end repayments expected. A report is produced, and all data is held in a Temporary table until such time as the process is confirmed below.
253	253
254		-
255	255	**Member Payments Update**
256	256
257	257	This batch performs the payment calculations for pensioners and generates a preliminary report for a month. A report is produced, and all data is held in a Temporary table until the process is confirmed below.
258	258
	233	+**Confirm Accounts**
259	259
260		-(% style="color:#2980b9" %)**Confirm Accounts**
261		-
262		-(% style="text-align:center" %)
263	263	[[image:Everest.NET - Overview_html_996c6f871b99170f.png||height="222" width="380"]]
264	264
265	265
266		-
267	267	**Client Contributions**
268	268
269	269	This item effectively transfers the data from a Temporary Table of the Parent or Client (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
270	270
271		-
272	272	**Paypoint Contributions**
273	273
274	274	This item effectively transfers the data from a Temporary Table of the Paypoint (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
275	275
276		-
277	277	**Employer Contributions**
278	278
279	279	This item effectively transfers the data from a Temporary Table of the Employer Group (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
280	280
281		-
282	282	**Loan Payments**
283	283
284	284	This item effectively transfers the data from a Temporary Table (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
285		-
	253	+\\
286	286
287	287	**Member Payments**
288	288
289	289	This item effectively transfers the data from a Temporary Table (discussed above) to the Live Tables. At this point, all information will appear in member records and will be posted to the relevant accounting ledgers.
290		-
	258	+\\
291	291
292	292	**Query Contribution Run**
293	293
294	294	Generates a Management Report reflecting the status of all contribution runs.
295		-
	263	+\\
296	296
297	297
298		-(% style="text-align: center;" %)
299		-== (% style="color:#2980b9" %)**Accounts Menu**(%%) ==
300	300
301	301
302		-(% style="text-align:center" %)
	268	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] Accounts Menu
	269	+
	270	+
303	303	[[image:Everest.NET - Overview_html_390661347a978792.png||height="463" width="605"]]
304	304
305	305
306	306
307		-(% style="text-align: center;" %)
308		-== (% style="color:#2980b9" %)**People Menu**(%%) ==
309	309
310	310
311		-(% style="text-align:center" %)
312		-[[image:Everest.NET - Overview_html_56bdb1a2aeadd3cf.png||height="100" width="139"]]
	277	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] People Menu
313	313
	279	+\\
314	314
	281	+[[image:Everest.NET - Overview_html_56bdb1a2aeadd3cf.png||height="100" width="139"]]
	282	+
315	315	**Search**
316	316
317	317	This item records all People in the database. Users and Contacts are also loaded on this screen. Each individual record has a unique system generated System Number to avoid duplication of records. The search functionality is dealt with under the “**Search Function**” component of this document.
318	318
319		-
320	320	**Client Contacts**
321	321
322	322	All Client specific Contacts should be linked and maintained here.
323		-
	290	+\\
324	324
325	325	**Client Access**
326	326
...	...	@@ -327,11 +327,11 @@
327	327	This section provides a list of all Users and the Clients that they have access to. Additional Access permissions can be granted at this level to either a specific client or a group of clients.
328	328
329	329
330		-(% style="text-align: center;" %)
331		-== (% style="color:#2980b9" %)**Other Menu**(%%) ==
332	332
	298	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="641"]] Other Menu
333	333
334		-(% style="text-align:center" %)
	300	+
	301	+
335	335	[[image:Everest.NET - Overview_html_5821e9f1d972c5eb.png||height="196" width="158"]]
336	336
337	337	**Factor Types**
...	...	@@ -338,59 +338,78 @@
338	338
339	339	These apply to Defined Benefit arrangements only and is used in the calculation of Actuarial Reserve Benefits.
340	340
341		-
342	342	**Factors**
343	343
344	344	These apply to Defined Benefit arrangements only and is used in the calculation of Actuarial Reserve Benefits.
345	345
346		-
347	347	**Decrement Types**
348	348
349	349	These apply to Defined Benefit arrangements only and is used in the calculation of Actuarial Reserve Benefits.
350	350
351		-
352	352	**Decrements**
353	353
354	354	These apply to Defined Benefit arrangements only and is used in the calculation of Actuarial Reserve Benefits.
355	355
356		-
357	357	**Vesting Tables**
358	358
359	359	This component allows for the insertion of Vesting Scales.
360	360
361		-
362	362	**Commission Scales**
363	363
364	364	This item is specific to Insured arrangements only and allows for the calculation of Broker commission.
365	365
366		-
367	367	**LOA Scales**
368	368
369	369	Allows for the insertion of LOA scales.
370	370
	332	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="638"]] Shortcuts Menu
371	371
372		-(% style="text-align: center;" %)
373		-== (% style="color:#2980b9" %)**Shortcuts Menu**(%%) ==
374	374
375		-
376		-(% style="text-align:center" %)
377	377	[[image:Everest.NET - Overview_html_e82a26de123bb9a4.png||height="165" width="571"]]
378	378
379		-
380	380	This item allows the User to ‘save’ all Batches required on a frequent basis. Essentially, once ‘saved’, it is a shortcut to the Batch Management screen for the Batches selected in this setup.
381	381
382	382
383		-(% style="text-align: center;" %)
384		-== (% style="color:#2980b9" %)**Administration Menu**(%%) ==
385	385
386	386
387		-Documented below are the most commonly used menus only.
388	388
389	389
390		-=== (% style="color:#2980b9" %)**Note Settings**(%%) ===
391	391
392	392
393		-(% style="text-align:center" %)
	346	+
	347	+
	348	+
	349	+
	350	+
	351	+
	352	+
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	370	+
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	372	+
	373	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="13" width="640"]] Administration Menu
	374	+
	375	+Documented below are the most commonly used menus only.
	376	+
	377	+**Note Settings**
	378	+
	379	+
394	394	[[image:Everest.NET - Overview_html_7aa896c78f7b93a8.png||height="218" width="352"]]
395	395
396	396
...	...	@@ -399,128 +399,124 @@
399	399
400	400	The System Parameters allow for Administration House customisation used in data validation e.g., Salary Max Increase Percentage etc.
401	401
402		-
403	403	**Client Note Variables**
404	404
405	405	The Note Type is loaded under “**Descriptions**”. These will pull through in the Client Menu under Details when loading a specific note. System Reports reflecting these automated notes can be generated.
406	406
407		-
408	408	**Member Notes Variables**
409	409
410	410	The Note Types reflected here are recorded in the Notes hyperlink of a member record and can trigger exceptions to the relevant workflows validated. System Reports reflecting these automated notes can be generated.
411	411
412	412
413		-=== (% style="color:#2980b9" %)**Financial Settings**(%%) ===
414	414
415		-(% style="text-align:center" %)
416		-[[image:Everest.NET - Overview_html_83a27e71f9fea658.png||height="308" width="375"]]
417	417
418	418
	400	+
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	406	+
	407	+
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	410	+
	411	+
	412	+**Financial Settings**
	413	+
	414	+[[image:Everest.NET - Overview_html_83a27e71f9fea658.png||height="308" width="375"]]
	415	+
419	419	**System Bank Accounts**
420	420
421	421	All Bank Accounts (Creditor Payees) utilised throughout the system are loaded here. The Accounts can be categorised into Adhoc Accounts, Risk Accounts, Administration Costs etc.
422	422
423		-
424	424	**Banks**
425	425
426	426	All banks and branch codes are preloaded. When loading new details ensure that the branch does not already exist.
427	427
428		-
429	429	**Bank System Settings**
430	430
431	431	All banks and branch codes are preloaded. When loading new details ensure that the branch does not already exist.
432	432
433		-
434	434	**Payment Authorisation Groups**
435	435
436	436	The system allows for the authorization of payments. The Group Names are set up in this field.
437	437
438		-
439	439	**Insurers**
440	440
441	441	Insurers are pre-loaded. Always keep information up to date.
442	442
443		-
444	444	**Reassurers**
445	445
446	446	Risk Reassurers can be listed in Everest. Always keep information up to date.
447	447
	440	+**Investment Houses and Products  **
448	448
449		-**Investment Houses and Products**
450		-
451	451	The investment houses and their corresponding products must be loaded here.
452	452
453		-
454	454	**Investment Flows**
455	455
456	456	In most cases the information required here will not change as the flow of assets can only be reflected as “disinvestment” and “investment”.
457	457
458		-
459	459	**Investment Classes**
460	460
461	461	The Investment Classes are preloaded and can be used for reporting purposes.
462	462
463	463
	453	+
464	464	**Journal Entries**
465	465
466	466	In most cases, accounting transactions are automated by the system and these transactions have corresponding ledger items with descriptions written up in the general ledger. In certain instances, the transactions are not automated by a specific process which necessitates the writing up of a journal entry. In this instance, the journal entries are mapped here.
467	467
468		-
469	469	**Global Accounts**
470	470
471	471	The global accounts are reserve accounts set up at a System level and will filter through to the respective Parents.
472	472
473	473
474		-=== (% style="color:#2980b9" %)**Static Settings**(%%) ===
	463	+**Static Settings**
475	475
476		-(% style="text-align:center" %)
477	477	[[image:Everest.NET - Overview_html_60aa2d57550ec664.png||height="505" width="309"]]
478	478
479		-
480	480	**Expense Types**
481	481
482	482	All Expense Types are entered here. These Expense Types will be used in the calculation of month end expenses.
483	483
484		-
485	485	**Dependent Types**
486	486
487	487	All Dependent Types are entered here. These Dependent Types will be used in the calculation of month end expenses.
488	488
489	489
	476	+
490	490	**Document Management Categories**
491	491
492	492	The document management categories are effectively the “files” into which correspondence will be placed. Each Administration House should customise their Document Management Categories.
493	493
494		-
495	495	**Batch Details**
496	496
497	497	This item reflects a list of all executable Batches and associated permissions.
498		-
	484	+\\
499	499
500	500	**Contact Types**
501	501
502	502	A list of all Contact Types should be loaded. These Contact Types will be used for system generated correspondence as well as in the Client Contact Database.
503	503
504		-
505	505	**Salary Frequencies**
506	506
507	507	All salary frequencies e.g., monthly, weekly etc. have been preloaded and therefore this item is merely reflected for information purposes.
508	508
509		-
510	510	**Fund Types**
511	511
512	512	All fund types e.g., Pension Funds, Provident Funds, Investment Funds etc. will be input here and will be displayed under the “Select a Client” block in the upper left-hand corner of the screen.
513	513
514		-
515	515	**Exit Types**
516	516
517	517	The exit types are descriptions of the various forms of benefit types e.g., Withdrawal, Death-in-service etc.
518	518
519		-
520	520	**Single Premium Types**
521	521
522	522	The Single Premium Types are Money Types used for importing of member values. All Single Premium Types must be classified as follows:
523		-
	505	+\\
524	524
525	525	Employer/Employee/Special
526	526
...	...	@@ -527,123 +527,130 @@
527	527	Taxable/Non-Taxable
528	528
529	529	Repeatable/Non-Repeatable
530		-
	512	+\\
531	531
532	532	Each Administration House should set up and maintain their Single Premium Types.
533	533
534		-
535	535	**Payment Types**
536	536
537	537	The Payment Types loaded here apply to all Pension and Trust Payments.
538		-
	519	+\\
539	539
540	540	**Loan Fee Details**
541	541
542	542	All Details regarding the Direct Housing Loan Fees are recorded here.
543		-
	524	+\\
544	544
545	545	**VAT Rates**
546	546
547	547	Legislated VAT Rates are recorded here.
548		-
	529	+\\
549	549
550	550	**PAYE Tables**
551	551
552	552	Legislated PAYE Tables are recorded here and are used for Pension Payments made via the system.
553	553
554		-
555	555	**Task Types**
556	556
557	557	The various task types are recorded, together with the frequency of the task.
558		-
	538	+\\
559	559
560	560	**Client Categories**
561	561
562	562	The Client Categories function allows for the display of Clients under the “Select a Client” display as per the Category setup. It allows for easy access of information e.g., clients who belong to an approved or unapproved scheme etc. The various Client Categories should be specified here.
563	563
564		-
565	565	**Client Groups**
566	566
567	567	The Client Groups function can be utilised where a Client has different Fund types e.g. Pension Fund, Provident Fund and a Risk Fund. The grouping allows for all the Fund types to be combined for purposes of reporting etc. The various Client Groups should be specified here.
568	568
569		-
570	570	**Client Business Groups**
571	571
572	572	The Client Business Groups function allows for the grouping of Clients for viewing and reporting purposes. The new groupings are easily viewed under the “**Select a Client**” display. The various Client Business Groups should be specified here.
573	573
574		-
575	575	**Industries**
576	576
577	577	This field allows for data to be reported on at an Industry Level. Should this be required, complete the Industry listing here.
578	578
579		-
580	580	**Regions**
581	581
582	582	This field allows for data to be regionalised for reporting purposes. Should this be required, complete the Region listing here.
583	583
584		-
585	585	**Job Descriptions**
586	586
587	587	This field allows for job descriptions to be reported on. Should this be required, complete the job description listing here.
588	588
589		-
590	590	**Client Access Groups**
591	591
592	592	The Client Access Group function essentially allows for the granting of access of Client Groups to users. Once Clients have been allocated to the various Client Access Groups, users will be given access to one or more of the Groups, which have been set up. The various Client Access Groups should be specified here.
593	593
	568	+**Workflow Groups**
594	594
595		-=== (% style="color:#2980b9" %)**Workflow Groups**(%%) ===
596		-
597		-(% style="text-align:center" %)
598	598	[[image:Everest.NET - Overview_html_25397025a72b1de5.png||height="187" width="139"]]
599	599
600		-
601	601	A Workflow models the Administration House’s business processes (with validations) and records them in a step-by-step process on the system. All workflow processes are listed here, and this section details each step of the process selected.
602	602
	574	+**Workflow People**
603	603
604		-=== (% style="color:#2980b9" %)**Workflow People**(%%) ===
605		-
606		-(% style="text-align:center" %)
607	607	[[image:Everest.NET - Overview_html_273fd31c1c2dff4a.png||height="178" width="136"]]
608	608
609		-
610	610	The workflow people are effectively the personnel involved in any one of the steps of the process, whether it be an administrator, a cheque signatory etc.
611	611
	580	+**User Levels**
612	612
613		-=== (% style="color:#2980b9" %)**User Levels**(%%) ===
614		-
615		-(% style="text-align:center" %)
616	616	[[image:Everest.NET - Overview_html_2c67a45eafc4f5ee.png||height="172" width="130"]]
617	617
618	618	The User levels effectively defines who has access to viewing and or editing of the various components on the Everest System.
619	619
620	620
621		-(% style="text-align: center;" %)
622		-== (% style="color:#2980b9" %)**Shortcut Icons**(%%) ==
623	623
624		-**Shortcuts to the relevant Menu Paths.**
625	625
626		-(% style="text-align:center" %)
627		-[[image:Everest.NET - Overview_html_b13e9a8f50fc1238.png||height="264" width="397"]]
628	628
629		-(% style="text-align:center" %)
630		-[[image:Everest.NET - Overview_html_9a08478fbbddb66d.png||height="270" width="409"]]
631	631
632		-(% style="text-align:center" %)
633		-[[image:Everest.NET - Overview_html_a80fb56e2717e0b2.png||height="93" width="418"]]
634	634
635	635
636		-(% style="text-align: center;" %)
637		-== (% style="color:#2980b9" %)**Search Function**(%%) ==
638	638
639	639
640		-Once membership has been imported, numerous methods of Searching for Members exist. We have documented the various scenarios:
641	641
642		-=== ===
643	643
644		-=== (% style="color:#2980b9" %)**Searching for “People” across the Entire Database**(%%) ===
645	645
646	646
	599	+
	600	+
	601	+
	602	+
	603	+
	604	+
	605	+
	606	+
	607	+
	608	+
	609	+
	610	+
	611	+
	612	+
	613	+
	614	+
	615	+
	616	+
	617	+
	618	+
	619	+
	620	+
	621	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] Icons
	622	+
	623	+**Shortcuts to the relevant Menu Paths.**
	624	+
	625	+[[image:Everest.NET - Overview_html_b13e9a8f50fc1238.png||height="264" width="397"]] [[image:Everest.NET - Overview_html_9a08478fbbddb66d.png||height="270" width="409"]] [[image:Everest.NET - Overview_html_a80fb56e2717e0b2.png||height="101" width="454"]]
	626	+
	627	+
	628	+
	629	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] Search Function
	630	+
	631	+
	632	+Once membership has been imported, numerous methods of Searching for Members exist. We have documented the various scenarios:
	633	+
	634	+**Searching for “People” across the Entire Database**
	635	+
647	647	All Users, Members, Contacts etc. have one unique identifiable “**People**” record on the database. This is effectively where all static information relating to that person is held. One “**People**” record per individual should exist and any static data changes made at this level will automatically filter through to the member record (should the individual be a member of a Fund as well). In many instances, the individual will have a “People” record only and not necessarily a Member record as well. An example of this would be a Risk Contact who necessitates a “**People**” record for record keeping and contact purposes but will not necessitate a Member record as the individual is not a member of a Fund on the system.
648	648
649	649	To search for an individual over the entire people database, proceed as follows:
...	...	@@ -651,186 +651,154 @@
651	651	**In the Search Notepad, on the bottom left hand corner of the screen, type either the Surname, Name, EE No/Company No, System No or ID Number. Click on the People Menu and then click Search.**
652	652
653	653
654		-(% style="text-align:center" %)
655	655	[[image:Everest.NET - Overview_html_5a8af4d79db43e5f.png||height="309" width="490"]]
656	656
657		-
658	658	Once the individual has been located, the following screen will appear.
659	659
660		-(% style="text-align:center" %)
661	661	[[image:Everest.NET - Overview_html_4a33bbbb0ec8e525.png||height="97" width="636"]]
662	662
663		-
664	664	By clicking on the __view__ hyperlink, all static information loaded for the individual will be displayed**. **For members, the information listed here would have been imported via the Member Import (detailed in the first section of this document).
665	665
666	666	For all individuals, other than Members, ensure that the Designation (at the bottom of the screen) has been flagged accordingly. This component allows for the filtering of “**People**” records available within other screens.
667	667
668		-(% style="text-align:center" %)
669	669	[[image:Everest.NET - Overview_html_fe052391e5f663da.png||height="376" width="636"]]
670	670
671	671
672	672	By clicking on the Fund Information Tab, a record of the Fund/s to whom this individual belongs will be displayed. This example reflects that the individual has only a “**People**” record and **not** a Member record. The above example is not a member of any of the Funds under administration on the System. This individual is merely a Contact, whether she is a Principal Officer to the Fund or Client Contact etc.
673	673
674		-(% style="text-align:center" %)
675	675	[[image:Everest.NET - Overview_html_a148d24ce82192f7.png||height="58" width="571"]]
676	676
677		-
678	678	Should a Fund Membership record exist, the User is able to locate the member within the selected Client as identified later in the document.
679	679
	662	+**Searching for a Client**
680	680
681		-=== (% style="color:#2980b9" %)**Searching for a Client**(%%) ===
682		-
683		-
684	684	To Search for a client on the Database, proceed as follows:
685	685
686		-(% style="text-align:center" %)
687		-[[image:Everest.NET - Overview_html_a7bf5244f230b5e6.png||height="202" width="636"]]
	666	+[[image:Everest.NET - Overview_html_a7bf5244f230b5e6.png||height="202" width="636"]] [[image:Everest.NET - Overview_html_6c51e644c4f624a.png||height="275" width="636"]]
688	688
	668	+1. **Searching for Members within a Specific Client**
689	689
690		-(% style="text-align:center" %)
691		-[[image:Everest.NET - Overview_html_6c51e644c4f624a.png||height="275" width="636"]]
692		-
693		-
694		-=== (% style="color:#2980b9" %)**Searching for Members**(%%) ===
695		-
696		-
697		-==== **A. Searching for Members within a Specific Client** ====
698		-
699		-
700	700	Once the Client has been located (as above) the user is able to search for members within the selected Client**. **To Search for members within the specific Client, proceed as follows:
701	701
702		-(% style="text-align:center" %)
703	703	[[image:Everest.NET - Overview_html_19f8c03b621b2ccc.png||height="211" width="582"]]
704	704
705	705	Once the individual has been located, the following screen will appear.
706	706
707	707
708		-(% style="text-align:center" %)
709	709	[[image:Everest.NET - Overview_html_3bfbafb577baed77.png||height="102" width="636"]]
710	710
711	711
	680	+1. **Searching for a list of all Members within the Specific Client**
712	712
713		-==== **B.** **Searching for a list of all Members within the Specific Client** ====
714		-
715		-
716	716	Should the User wish to locate all members within the specific Client, proceed as follows:
717	717
718		-(% style="text-align:center" %)
719	719	[[image:Everest.NET - Overview_html_cf1060b464bbc73d.png||height="203" width="566"]]
720	720
721		-(% style="text-align:center" %)
722	722	[[image:Everest.NET - Overview_html_40a9ad0b46370ede.png||height="360" width="578"]]
723	723
	688	+** **
724	724
725		-==== **C. Searching for an Individual Member within the Member Listing from (B) above** ====
	690	+1. **Searching for an Individual Member within the Member Listing from (B) above**
726	726
727		-
728	728	Should the User wish to locate an individual member within the list of members (as documented above), proceed as follows:
729	729
730		-(% style="text-align:center" %)
731	731	[[image:Everest.NET - Overview_html_f163edc01ef2138c.png||height="231" width="618"]]
732	732
733	733
734		-(% style="text-align:center" %)
735	735	[[image:Everest.NET - Overview_html_bcc2a42eae0d5c2f.png||height="111" width="636"]]
736	736
737	737
738	738
739		-(% style="text-align: center;" %)
740		-== (% style="color:#2980b9" %)**Everest Abbreviations/Glossary**(%%) ==
741	741
742	742
743		-**Accum :** Accumulated interest rate
744	744
745		-**basis : **Actuarial Basis
746	746
747		-**ben : **Member Beneficiaries
748	748
749		-**Client : **The term “**Client**” refers to all** **participating employers belonging to the “**Parent**”.
750	750
751		-**Cflo :** Cash Flow
752	752
753		-**cons :** Member contribution details
754	754
755		-**DJC :** Date Joined Company
756	756
757		-**DJF :** Date Joined Fund
758	758
759		-**DOX :** Date of Exit
760	760
761		-**DPS :** Date of pensionable service
762	762
763		-**EE :** Employee
764	764
765		-**ER :** Employer
766	766
767		-**elig :** Eligibility
768	768
769		-**exit :** Member Exit Details
770	770
771		-**exp :** Client Expenses
772	772
773		-**FCL :** Free Cover Limit
774	774
775		-**invest :** Investment Mandate Details
776	776
777		-**loans : **Member Loans
778	778
779		-**med : **Member Medical Details
	721	+[[image:Everest.NET - Overview_html_857ba1e075348553.png||height="12" width="594"]] Everest Abbreviations/Glossary
780	780
781		-**notes : **Member Notes
782	782
783		-**Parent : **Simplistically, the term “**Parent**” refers to the main legal entity of the Fund i.e. an Umbrella Fund Arrangement or Free-Standing Arrangement.
	724	+**Everest Abbreviations / Glossary**
784	784
785		-**pmt :** Member Payments
	726	+Accum : Accumulated interest rate
786	786
787		-**Policy :** Actual investment policy
	728	+basis : Actuarial Basis
788	788
789		-**Product :** The Investment Products are the investments that are owned by members of the Fund and are specific to the Parent.
	730	+ben : Member Beneficiaries
790	790
791		-**RFT :** Retirement Fund Tax
	732	+Client** **:** **The term “**Client**” refers to all** **participating employers belonging to the “**Parent**”.
792	792
793		-**risk :** Member Risk Details
	734	+Cflo : Cash Flow
794	794
795		-**sals :** Member Salary Details
	736	+cons : Member contribution details
796	796
797		-**single :** Member Single Premium Details
	738	+DJC : Date Joined Company
798	798
799		-**trans :** Member Transactions
	740	+DJF : Date Joined Fund
800	800
801		-**wf : **Workflows
	742	+DOX : Date of Exit
802	802
	744	+DPS : Date of pensionable service
803	803
804		-(% style="text-align: center;" %)
805		-== (% style="color:#2980b9" %)**Disclaimer and Copyright**(%%) ==
	746	+EE : Employee
806	806
	748	+ER : Employer
807	807
808		-(% style="color:#2980b9" %)**DISCLAIMER**
	750	+elig : Eligibility
809	809
810		-Please note, whilst care is taken to illustrate numerous scenarios, it is impossible to detail all instances and therefore this document should merely serve as a guide for the purposes of demonstrating system functionality and conducting employee training.
	752	+exit : Member Exit Details
811	811
812		-In accordance with the above paragraph, this training manual is published and distributed on the basis that EBSphere (Pty) Ltd is not responsible/accountable for any actions taken by users of information contained in this training manual nor for any error in or omission from this manual.
	754	+exp : Client Expenses
813	813
814		-EBSphere (Pty) Ltd does not accept any responsibility whatsoever for a misrepresentation performed by any person in respect of claims, losses or damage or any other matter, either direct or consequential arising out of or in relation to the use and reliance, whether wholly or partially, upon any information contained or products referred to in this manual.
	756	+FCL : Free Cover Limit
815	815
816		-Further, the contents of this training manual are subject to change without any notice and further highlight the need for this training manual to serve only as a guide.
	758	+invest : Investment Mandate Details
817	817
	760	+loans : Member Loans
818	818
819		-(% style="color:#2980b9" %)**COPYRIGHT**
	762	+med : Member Medical Details
820	820
821		-This documentation and the software described in it is the exclusive property of EBSphere (Pty) Ltd. This manual or the software may not be copied in whole or part, without the express written consent of EBSphere (Pty) Ltd. Under the law, copying includes translating into another language or format.
	764	+notes : Member Notes
822	822
	766	+Parent** : **Simplistically, the term “**Parent**” refers to the main legal entity of the Fund i.e. an Umbrella Fund Arrangement or Free-Standing Arrangement.
823	823
824		-EBSphere (Pty) Limited
	768	+pmt : Member Payments
825	825
826		-P.O. Box 785803
	770	+Policy : Actual investment policy
827	827
828		-Sandton
	772	+Product : The Investment Products are the investments that are owned by members of the Fund and are specific to the Parent.
829	829
830		-2146
	774	+RFT : Retirement Fund Tax
831	831
	776	+risk : Member Risk Details
832	832
833		-(% style="text-align:center" %)
834		-[[image:Everest User Manuals.4\. Fund Setup.Adding a New Client.Paypoints.WebHome@EBSphere_RGB Small.jpg]]
	778	+sals : Member Salary Details
835	835
	780	+single : Member Single Premium Details
836	836
	782	+trans : Member Transactions
	783	+
	784	+wf : Workflows
	785	+
	786	+
	787	+
	788	+
	789	+
	790	+
	791	+
	792	+
	793	+

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